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In project management, a schedule management process plan is a crucial component that helps in effective project scheduling. It defines the approach, tools, and techniques to be used for creating, maintaining, and controlling the project schedule. In this article, we will explore the significance of a schedule management process plan and its key elements.

Importance of a Schedule Management Process Plan

A schedule management process plan plays a vital role in project management for the following reasons:

  • Efficient Time Management: A well-defined process plan helps in allocating resources, estimating task durations, and sequencing activities to optimize project timelines.
  • Coordination and Collaboration: The plan facilitates coordination among project stakeholders, ensuring everyone is on the same page regarding project schedules and deadlines.
  • Risk Mitigation: By identifying potential schedule risks and developing contingency plans, the process plan helps in mitigating delays and ensuring timely project completion.
  • Communication: The process plan serves as a communication tool, enabling project managers to effectively communicate schedule-related information to the team, stakeholders, and clients.
  • Performance Measurement: A process plan provides a baseline for measuring and evaluating project progress, allowing project managers to track actual vs. planned schedules and take corrective actions when necessary.

Key Elements of a Schedule Management Process Plan

A comprehensive schedule management process plan should include the following key elements:

  • Schedule Development: This element outlines the process for creating a project schedule, including defining work packages, estimating durations, and establishing dependencies.
  • Schedule Baseline: The plan should define how and when the schedule baseline will be established, representing the approved version of the project schedule against which performance will be measured.
  • Schedule Control: This element covers how changes to the schedule will be managed, including the change control process, impact analysis, and communication of schedule updates.
  • Schedule Reporting: The plan should specify the frequency, format, and stakeholders for schedule reporting, ensuring timely and accurate communication of project progress.
  • Tools and Techniques: This element identifies the software tools, techniques, and methodologies that will be used for schedule development, analysis, and tracking.

Solutions to FAQs asked about Project Management Schedules

The schedule management plan is used to solve the following issues:

  • How do I create the schedule for a project?
  • What tools can I use for the schedule?
  • How do I plan the schedule of a project?
  • How do I manage the time aspect of a project?
  • How do I control time variances?

Taking a PMP Course will help you understand all of these issues and how the Schedule Management Process Plan helps to keep a project on track.

How do I create the schedule for a project?

You will learn the process needed to develop the project schedule with the Project Schedule Plan Process. E.G. decide how to determine project activities, how to assign resources to tasks, how to estimate effort/time, and which scheduling approach to apply.

What tools can I use for the schedule?

Many companies will have existing tools and software they use for project management, including systems for Time Projections, Quality Assurance, Communications, Technical Support, etc. These tools must be included in the Schedule Management Plan as they will be core understandings of how the project will progress.

How do I plan the schedule of a project?

The schedule management plan process involves deciding upon activities that will be taken in the project, allocating the various resources to these activities, estimating the time and effort each activity takes, planning the timeline for activities and of course, finalizing the actual schedule for the project.

How do I manage the time of a project?

After the schedule has been developed, a baseline for the time must be determined and scheduled. This will be the foundation for your project management decisions when it comes to actions that may need to be taken throughout the project.

How do I control time variances?

Having established a baseline During your Plan Schedule Management Process, you will be able to determine if a project is ahead of schedule or being delayed. Knowing this info is key in controlling time variances, and the schedule management plan will hold the key guidelines on what to do should aspects of the project be affecting the timeline.

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Conclusion

A schedule management process plan is a vital component of project management, enabling efficient time management, coordination, risk mitigation, communication, and performance measurement. By defining the approach, tools, and techniques for project scheduling, it ensures that projects are delivered on time and within budget. Project managers should develop a comprehensive process plan to effectively manage project schedules and drive successful project outcomes.

Have you led projects and are looking to earn a project management certification?  You might be interested in learning about how lucrative this can be.  Check out these articles.

Should You Become PMP Certified? – Here’s Why Becoming A Certified Project Management Professional Can Boost Your Career

13 PMP Benefits Once You Get The PMP Certification

No experience leading projects but still want to get into project management?  No problem!  Check out these articles.  

CAPM Certification Eligibility

What is a Certified Project Manager; How do I get PM Certifications

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Brain Sensei is rated 4.7 out of 5.0 stars based on 115 review(s).

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Great combination of interactive material and resource availability

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Due to working full time while taking this self-paced course, I took almost the entire year to finish. Once done, I spent a few weeks going over the material to prep for the test, which I passed on the first try!

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I found the content of the PMP Preparation course to be very detailed and thorough. I also greatly appreciated its attachment to a theme. I would have finished the course had I not decided to switch careers. The only improvements I can suggest are to update the website and course user interface, as it looks very old. There are also some typos within the course. Thank you!

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They have a very practical learning modules that explains the basic concept of project management very well and clarifies a lot of project management terms and jargons. I found the three mock tests very helpful. I was able to pass my PMP exam on first try.

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BrainSensei has been the best approach to PMP exam training I could ask for. The experience is immersive, customizable, adaptive and really makes learning fun! Reading the story of how the founders came up with an approach to studying for this beast of an exam that wasn't so focused in the minutiae of PMI jargon, I totally get the idea behind the approach. Wish I would've discovered this earlier on in my journey.

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Quick responses and very pleasant customer service folks overall!

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The facilitator-led online course with all of the additional resources helped me pass my test in two months.

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The system was very helpful and I did pass the PMP test. Just one suggestion: I wish that we could select by areas of Domain to perform the tests. Thanks a lot.

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Fast, accurate and helpful support as always!

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Happy with the product.

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I went to the source store in Dufferin Mall to switch my internet and was very pleased with. How respectful helpful the gentleman was in the store.

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Overall course and practice exams are very helpful. Could use more time on Agile throughout the material

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Awesome! Mixed methodologies (Agile and waterfall) is the right to thing for project Managers

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I expected more interactive material. But the practice tests are invaluable with 1500 questions!!

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Great simulator.

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Great Course, the year long access and customer service is top notch. I would recommend Brain Sensei to anyone looking to prepare for their PMP exam.

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It was actually really great. Made some very dry materials much easier to absorb. Passed the PMP exam with flying colors on my first attempt.

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This course had good reviews online from previous clients so I decided to try this one. Relevant course materials and great timed practice tests allowed me to ace the actual certification exam on my first attempt. I highly recommend this course.

- PL

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This is a great tool to support the PMBOK Guide. Quizzes, presentations, and videos help break down the massive amount of information that comes with the PMBOK, truly helping you prepare for the actual exam. Great way to get your 35 hours classroom credit!

- Penney

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I think the course is good. I wouldn't mind a few more videos and audible in the trainings. I do a lot do reading. I bought the PMBOK book on the side and sometimes have trouble connect the class to the PMBOK book. I do enjoy your format. I am learning. Personally I need buckle down and spend more time on it.

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Brain Sensei helped me to prepare for and pass the PMP exam on the first try. I used many exam simulators and this one was by far the most similar to the exam. Im so happy I found Brain Sensei and chose to prepare with them!

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I am a refugee from Ukraine. I applied to Brain Sensei with a request to provide me with a scholarship so that I could prove my skills and abilities for Europe where I am now due to the invasion of my country. The Brain Sensei team promptly responded to my request and provided the opportunity to study in their PMP course. I am very grateful to the Brain Sensei team and am happy to start learning! Thank you very much!

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Easy to navigate the platform

- Michael

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I really enjoyed the Brain Sensei self learning course as well as the virtual course with the instructor. I was able to pass the PMP with above target ratings for every section. I am so pleased with how easy and efficient the courses were to navigate, and how simply the PMI approach was placed into every day situations. I would highly recommend this course to everyone wanting to either freshen up on their Project skills or to master the PMP.

- Thais Greca

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Very prepared for the PMP!

- Brenda

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Hi Folks, good course there. More info/exercises on EV and formulas would be really helpful. Thank you very much.

- Vasil

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I passed my test on the first try! Excellent learning tool. There were some questions that I found to be confusing or contradictory with the answers, so I sent those to the Brain Sensei team. They always responded quickly, even on the weekend! Some adjustments are being made because of my feedback. I appreciate their care and that they take the time to support during the studying period.

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Perfect program for me. I did it at my own pace, and passed the exam with flying colors.

- Mary Garnett

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I'm very satisfied with the Brain Sensei PMP Exam Preparation Course. All 8 Modules are very well structured and detailed. This course is best for those who would like to learn at their own pace. Of course, lots of studying is needed (PMBOOK and other agile-related books and material). The customer service team is exceptional, very supportive. I had an immediate response to whatever I needed.

- PS

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This is a great course!!!!

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Great training tool! I learned a lot and realized how much training I needed to learn. Now to take my exam!

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Engaging, self-pacing course that contains accurate content. Prepared me well for the PMP exam which I passed on my first attempt. This course is best for those who would like to learn at their own pace. For example, I completed it over the span of 2 and a half months.

- Matthew

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The course was thorough and the practice exams enhanced my learning. However, I am having a hard time receiving my PDU credit for taking the course.

- Deidra

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The story approach was good but I feel like I wasn't ready for some of the questions on the site.

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very good but needs to be more updated

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I loved the PMP prep course and the level of learning from this. I am hoping this learning to be translated in PMP certification as well :) Another thing to mention is the very responsive support and quickest issue resolution. I had an issue with subscription expiry and they resolved it very swiftly. Thanks!

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phenomenal training opportunity that provides a variety of learning styles for all.

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Great way to prepare for the PMP Exam!

- Matthew

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Excellent test prep for the exam, though some more practice tests on agile would be beneficial

- eric

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It is often hard to figure out what the right answer was on a quiz or practice exam. Frequently, the correct answer is buried in a lot of text about what options are wrong.

- James

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The content was spot on and I am much more confident in understanding the processes and how everything works together now. (The) course is great; however, the customer service team is Exceptional! Very responsive and thorough, and at all times; and when I had some technical difficulties (or questions) they stuck with me through resolution. Highly recommended program and company.

- Daniel R

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Great customer support. Wish more Agile modules were available.

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helpful focus, detailed testing.

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Very thorough training. By taking this course and reviewing some free online study materials, I was able to hit above target in every category.

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Thanks for all the support.

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Good Value.

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Need to do project planning

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I wish to take this course

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I wish to take this course

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Passed on the first try!

- Tanya

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Good courses, lots of text and reading. Not as many videos or interactive pieces that I was expecting. And some misspelled words.

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It was great!

- Heide

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The Course documents should remain open for longer than 6 months, given that PMI gives you 365 days to prepare for exam. Also, the option to extend visibility for the course documents, costs almost a 5th of the course, but opens up the docs for just 30 more days. Propose to extend this to 90 days at the very least.

- Vasily

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I'm very satisfied with the Brain Sensei PMP Exam Preparation Course. All 8 Modules are very well structured and detailed. I believe that practice exams included in the course helped me a lot with the preparation for my PMP Exam. I appreciate Brain Sensei for their amazing course and for the awesome service. They responded to all my requests immediately. Thanks. Highly recommended.

- Helen Borimsky

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The format of the prep-course is great overall and a great alternative to reading the PMBOK. Barring a few minor glitches here and there, the flow of information ensures that concepts are well understood not only from the point of examination but to the point of application in day to day professional activities. Explanations provided in the answers of prep exams (apart from the 1st one) are also a key to understanding the thought process to be applied. With the focus being on Agile approaches from 2021, the information in the course seemed adequate to cover the concepts. All the Best to all aspirants.

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Studied BrainSensei for 11 days and passed. Succinct and highly informational chapters. The 4 practice exams are marginally more difficult then the PMP. Borderline impossible to fail the PMP if you pass this course.

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Great course! They break down all concepts in a very clear and interactive way, that doesn't put you to sleep. Would recommend to anyone who is looking to pass the PMP exam with flying colors.

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Your course, quizzes at the end of most modules and practice exams truly challenged me. I definitely derived the value and knowledge I was looking for in preparation for taking the PMP Certification Test. In particular, I appreciated the explanations that popped-up in the tests after an answer was submitted - very educational and helpful to my learning/understanding the material and concepts better. Some areas that could be improved (and some of this is nit-picking) include: * Some of the grammar and overall sentence structures, particularly in the latest set of practice exams, needs to be cleaned-up. Some were missing 'of', 'for, or had an extra 'an' in the narrative - got confusing at times. * In the practice exams, I'd like to see shorter sentences rather than the flurry of 'and' and 'or' conjunctions that made reading the sentences go on forever (had to read them multiple times to truly understand their meaning). That said, I enjoyed the overall online course taking experience and thank you for accommodating my requested time extensions. Best regards, Scott Conn

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Liked it. Need access for longer though.

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What I like best about Brain Sensei is the interactive nature of the course. I think this material would be numbing if delivered as simple lectures with slides. This method is an improvement on that. On the other hand, an in-person course, while more expensive, would likely be even more useful if you have the funds and the time. I haven't taken the PMP exam yet, so I can't comment on how useful the practice tests are.

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Great

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The Brain Sensei PMP program is a wonderful program that condenses the PMBOK into digestible and retainable bites leveraging the power of story telling. If you're looking for a program that will get you your credit hours but also help establish a foundation of PMI knowledge this is the program for you!

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Passed first attempt

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Truly the best course in town if you wish to pass the PMP exam on the first try. I love the idea of playing the role of the samurai and practice your project management skill in her shoes. And not to forget, the generous amount of practice exam gave me just the right dose of confidence before taking the real one. Highly recommended

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The course was great, though I found a lot of parts hard to comprehend. I feel a lot more prepared and better skilled to manage projects in my career. Thanks, Brain Sensei.

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The BrainSensei PMP preparation course provided me with all the material required to be ready for the exam. It is well structured, explains the concepts clearly, and most importantly, provides ample training questions through the four mock exams and assessment questions at the end of each module. I passed the exam with Above Target in all sections on the first attempt.

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Overall I really liked this learning course. It was very helpful and allowed me to be well prepared for the exam. The 2nd and 3rd practice exam are great to give you real example questions and help prepare you for what to expect. BrainSensei's customer service was the best. I had to delay taking my test due to COVID and they extended my membership for free. They went above and beyond my expectation which was great. Only changes I would recommend is to add 1 or 2 more practice exams like the 2nd and 3rd exam and get rid of the agile practice exam. This is not a real focus of the test and therefore is not really applicable in my opinion.

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BrainSensei developed a great learning method to prepare for the PMP certification exam. Their customer service is always very professional, fast, spot on and dedicated to your success. I recommend them.

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I've sent several emails to BrainSensei (one of them not so nice, but the rest were okay) and the team has always been so polite in answering the questions. I'm a very straight-forward person and don't like the PMI-ism type questions because they seem like 'gotchas' or traps, and this is not how I manage my team. I took the Master of Project course (which was garbage) then failed the PMP exam. Throughout the PMP exam I felt so out of touch. Even with the first practice exam on BrainSensei I felt out of place, but I am not getting the hang of things. I hope to pass the exam on the second attempt! The brain sensei experience has been *miles* ahead of the Master of Project garbage. Brain Sensei should be proud of both their product and of their team! I love getting replies to my concerns so quickly. Nice work :) !!!

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This course was great. it laid a great foundation for the PMP exam.

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very useful

- Dan

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I was very pleased with the preparation provided for the PMP certification. I went through the materials twice and passed the exam on the first try. A couple of the questions need to be polished up, but very good training overall.

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Very easy to work with and quality product.

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The storyline provides excellent examples that provide context for understanding the core concepts and processes

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Good self paced learning tool

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Outstanding job

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This is by far the best way to prepare yourself for the PMP exam. The material is presented in a unique and engaging way that makes learning it easy and also fun! The company behind this course is also very professional and responsive. Keep up the great work!

- Amir Afifi

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I have studied with other programs and I didn’t feel prepared. After a short time with Brain Sensei, I had the confidence to succeed on exam day, which I did on the first try after studying with Brain Sensei. It was worth every penny.

- Andrew Grady

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Great program

- Ashley

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Course is made for people who are already grounded in the material, not for someone that needs all the basics. Was budget friendly and OK content.

- Andrew

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Brain Sensei is great tool to have in the study arsenal while preparing for the PMP exam.

- Derek

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I really enjoyed the modules and content offered by Brain Sensei! I passed the PMP Exam on the first try and would recommend this course to anyone who is looking for a great PMP Exam Prep.

- Delfin Gallegos

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Overall layout is good, but there are some quality issues. Progress isn't always saved across all devices and progress gets lost. Some small spelling mistakes. I loved the practical storyline...

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Passed my PMP on first attempt using Brain Sensei Prep course.

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Quick and helpful response. Thanks!!

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Absolutely Fantastic learning software. Highly recommend it! Very well thought out and creative. Really enjoyed my study time. Excellent mock tests and mock exams. So so helpful. Thank you Brain Sensei Team for being part of my PMP journey!

- Tracy

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Need improvement in presenting more relevant real exam type questions. The practice exams are too simple and easy and do not prepare you for the real exam. Otherwise, good concept presenting material

- Amir

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The prep materials provided plenty of content which prepared me well for the PMP exam. The questions were packed with information.

- Cameron

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Teaches the PMP in a solid manner, some things you need to know as a potential consumer: -The Samurai backstory is extremely short, and didn’t really assist me with recall in any in-depth way. It only gave broad brush-strokes as to what each phase entailed. -MOST of what was on the test was covered in the lessons, however if I had zero real prior PM knowledge prior to the test, I would have failed. -The first practice test forces you, as the student to actually read into the PMBOK, which was a benefit in the long run as it assisted me with quickly referencing what I needed to find. -The course will likely cover wave tops and subjects, forcing me to self-study for a week before my test... not a bad deal all things considered. -Brain Sensei’s course has incorporated Agile into one of their practice tests, and this test IS mandatory. This may seem strange, and I didn’t get a satisfactory reason why I needed to take a purely Agile test when I only wanted to take the PMP, for anyone else in this scenario, this is the reason: In June, PMI is revamping the PMP test to include Agile as a significant portion of the PMP. Brain Sensei is just ahead of the curve trying to get students prepared... fret not. Their customer service is extremely responsive and does take care of their members. My program had a couple bugs, and the customer service fixed my problems within 24 hours. All in all... it was absolutely worth the money for me.

- Kevin

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I am very impressed with this learning system. The content is laid out in a way that will make any learner understand all the process groups and ITTOs in order to understand Project management and be equipped to excel in the test. The learning system is engaging and fun at the same time. It's very different than other learning material which is composed mostly of videos. Some improvements are needed, but in my opinion Brain Sensei is great value for money

- said durra

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At first, I was attracted to Brain Sensei training for their original learning program using a Samurai's story. And indeed it made the whole learning experience funnier - so easier. I felt like the Samurai. Then, I was amazed by The Brain Sensei Team's reactivity and help when I reached out through contact@brainsensei.com Their support was constantly reliable and efficient. I appreciated their professionalism and didn't feel on my own. At last, the course and the practice exams proved to be efficient since I passed the PMP exam - with 'Above Targe't in all Domains. So thank you so much Brain Sensei Team !! Charlene

- Charlene LU

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Overall very good. Got stuck a few times trying to find resources which I should have downloaded the before starting the program. Customer service has been great.

- Jonathan Williams

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SO far I am thoroughly enjoying the Brain Sensei PMP prep course. I have taken a Project management class as a part of my degree which I recently completed and project management has always interested me. I find the course to be educational and easy to follow. I am grateful that this course has been designed in such a way that is simple to understand all of the complexities in project management and that allows me to study at my own pace.

- Eric Browne

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The content is good and easy to understand

- Glenn

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This review is based on completing all course work through module 102. The story and interactive nature of the course are helpful for learning and relating the material. It would be nice to have the page numbers to the PMBOK guide where references are made to it. Other information that will be helpful, are the explanations to the practice questions at the end of each module. These are provided only after immediately answering the questions. Having these available in the score summary from the 'history' tab will be helpful to refresh why the answer is correct and other options are not.

- Rohan Punit

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Overall I would rate this course an 8/10. I liked how there were exams towards the end of every module and I felt that it was very useful having it laid out in different scenarios. I rate it only an 8/10 as I had some glitch/software issues and lost my progress resulting in me having to re-do modules/exams multiple times. All in all, that was maybe useful in the end as it was a way for me study or 're-learn' the course material. Thank you!

- Nikki Cordy

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Clear and precise explanations of how things work. I was never lost navigating the course.

- Gary Nicol

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A smart approach to present the information which makes it fun and engaging while at the same time preparing for the PMP exam. Brain Sensei differentiates itself from other PMP exam preps in that it delivers the knowledge through the use of storytelling technique. I recommend this course because it will help you pass your PMP exam on the first try.

- Jamal

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Loved the story telling and the practice exams. I felt very prepared when the actual exam came around.

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One of a kind training that was truly engaging!

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Excellent course for preparing for the PMP exam in a fun and engaging way! The practice questions resemble the actual questions on the exam making it a completely worthwhile experience.

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I passed the PMP exam after taking Brain Sensei's Online PMP Certification Exam Prep. The practice exam questions were so similar to the questions that appeared on the exam. On exam day, when I sat down to take the test and started running through the questions I felt so relieved! The practice exams are also timed so you get more comfortable with the exam experience and feel better prepared when you sit down to take the test. The other differentiator was the video content throughout the modules. The concepts are taught through a story of a young samurai defending her kingdom. This will probably be the only PMP prep course where you can learn all the knowledge areas and feudal Japan at the same time. I'd recommend this course not just because of the videos but because it helped me pass my exam on the first try.

- Jackie

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Good course, but a few grammatical errors with how some questions were worded.

- Sonia

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It was good!

- Sergei

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Loved the unique approach and it still had all the info I'd expect from a full PMP exam prep course. Very responsive on questions too.

- Chris