What Is A Change Control Board In Change Management And Why We Need Them
A project can go through many changes during its life cycle. Often, projects can even transform into something very different from what it was when it first began. It is for these reasons, a Project Manager needs to make sure that the effects of every change made are positive, contributing additional progress and/or optimizations to the goal. The project manager must ensure that nothing of value is lost.
Once it has been decided that changes should be made to a project, a change request is processed and has to be reviewed by the Change Control Board. In project management framework, it is important to give attention to each and every change request in order to ensure project success. Keeping in mind, even small changes, made without regulation can lead to a full project failure.
An ideal way to familiarize yourself with the change management processes is to complete a PMP (Project Management Professional) certification course.
A Project Management Professional certification course will teach you the important aspects of project integration management and definitely cover a lot of crucial information. To begin, we’ll continue with our main subject and discuss the differences between a Change Advisory Board vs Change Control Board, and check out a Change Control Board example.
The Integrated Change Control Process
Before we get into change control and change management, it is important to understand the change control process. If the changes that happen in the course of a project are not properly examined and managed, even the smallest adjustments can lead to huge liabilities.
The Change Control Process establishes a success rate for change management right from implementation to the moment all of the changes are completed. The Change Control Board needs to evaluate and either approve or reject any changes presented.
The Change Control Board gets the last word on whether a change is implemented or not.
What Does The Change Control Board Do?
Having a Change Control Board (CCB) is an integral part of any project. A CCB can ensure no value is lost as the project transforms with time. The more changes a project goes through, the more essential it is for a Change Control Board to review each change request and evaluate them carefully.
After a change request is submitted, the Change Control Board is responsible for analyzing all of the requests and assessing the consequences of each change, no matter how tiny it might seem. For example, if a client sends in a new request, the project could take up additional weeks to be completed, and that’s not even considering the additional costs it may also take in order to fund these changes.
Without a Change Control Board to review whether the change requests are viable and will improve the project, the risk of failure is too high.
Another example of a change that would need to be reviewed by the Change Control Board would be a request that could have some technical impacts; such as exposing company procedures or compromising security.
Based on whether this would have a negative impact on the project or the company itself, the Change Control Board will analyze each request and decide accordingly.
Since only the Change Control Board can approve any changes, this also minimizes the risk of an unauthorized person making a reckless decision that could affect the project and customer.
Who Should Be Part of Your Change Control Board?
The people who should be part of a Change Control Board need to be documented in the change management plan, and usually, but not exclusively, include:
– A Project Manager
– Some Experts
– Your Customer
Remember the Change Control Board is responsible for evaluating and deciding whether to implement a change and how this will impact the project.
The members of the Change Control board should take their roles seriously, as the fate of the project is entirely in their hands!