Make Your Project A Success – This Is How You Get Project Monitoring And Controlling Right.
All projects go through many steps during the course of their planning and developing until they are successfully completed. These phases are called process groups. Every one of them has a unique function that will impact the overall result. The project monitoring and controlling step of the life of every project will assist you with keeping a precise and accurate flow, and it’s the only phase that has to be worked on from start to finish to make sure everything goes as right as rain.
Every aspect of the project monitoring and control process is essential to determine how well your project is advancing and compare it to the goals and ideas you had when you first got it started. Being able to accurately view your advancements is an important part of project managing.
How Can Project Monitoring And Controlling Help Your Project?
In order to assure the success of your project, there is plenty of advice out there that you can follow. If you want to make sure there are no big changes that will affect your project and give you an unexpected outcome, you need to make the most out of the project monitoring and controlling phase of your project.
We’ll share with you some of the most useful and valuable activities you can do to tackle project monitoring and control successfully. .
13 Useful Project Monitoring And Controlling Group Activities That Will Make Your Project A Success
1.- Stay In Control
2.- Analyze The Progress
3.- Evaluate Whether You Need To Make Any Changes And Figure Out Why
4.- Request Any Change
5.- Execute Change Control
6.- Perform Any Rejection Or Approval For Change
7.- Announce Changes To All Relevant People
8.- Conduct Configurations And Build Estimates
9.- Get Approval From Client
10.- Work On QC
11-. Make A Record Of Project Progression And Performances
12.- Document Risks Audit
13.- Handle Reserve
Project Monitoring & Controlling Done Right – Part One: Stay In Control
Staying on top of the course of action that needs to be followed during the life of the project is an elementary step. If you want everything to be in order and for your project to develop exactly as it was planned, then a lot of monitoring needs to be done, and as a project manager this task falls on your shoulders. Oftentimes those working on projects can become blind to what is happening around them and will rely on you to oversee the project as a whole to see if changes are needed.
Project Monitoring & Controlling Done Right – Part Two: Analyze The Process
Analyzing how your project has been performing can help you stay within the cost you planned at the beginning stages of your project and see whether any adjustments will need to be done in order to complete it on time and without any added funds. Scope creepage is a real and dangerous enemy to any project and a project manager must remain vigilant to combat it.
As long as you continue to study the process you will be on track in regards to deadlines and estimates.
Project Monitoring & Controlling Done Right – Part Three: Evaluate Whether You Need To Make Any Changes And Figure Out Why
Having to make changes is a normal thing that can happen in any project, but that doesn’t mean there’s nothing you can do to try and avoid it. For example, extending a comprehensive outlook with your client about the process every change has to go through will help diminish the changes that are unnecessary or spurred on more by emotion than a logical decision, as well as sharing all the details about how this could delay things, or make the allocated budget no longer enough to cover the costs.
Project Monitoring & Controlling Done Right – Part Four: Perform Any Rejection Or Approval For Change
Once it’s been decided that a change needs to be done inside the project, there needs to be a request for this to be analyzed and either approved or rejected. A change cannot simply be expected to happen straight away, and considering all the reorganization of time and funds it is understandable that a process for evaluating any change requests is involved.
Project Monitoring & Controlling Done Right – Part Five: Execute Change Control
Any tiny modification being made in a project can have a huge effect, which is why any adjustment needs to be enforced in an organized and careful way. Executing a unified change control makes you take note of any big shifts and the consequences it will have on the project overall. Once you know this, you can plan accordingly until you have the smallest odds of risk.
Project Monitoring & Controlling Done Right – Part Six: Perform Any Rejected Or Approved Change
Any proposed changes for your project need to be analyzed by a change control board, so whether there’s anything to modify or not depends entirely on them. If a change is approved you can go ahead and perform it (with the right note-taking and organization), if it is rejected, then that change won’t make it further than that.
Once you get an approval, there needs to be a new proposal with the strategy that will be used in order to apply the changes as even seemingly small changes can affect a project’s scope dramatically and unexpectedly. Planning and projecting is one of many tools a project manager should leverage..
Project Monitoring & Controlling Done Right – Part Seven: Announce Changes To All Relevant People
Collaborators, partners and stakeholders need to be informed of all change requests outcomes, since the project will have a new approach that will affect the goal the original plan had. Should the project create a product that a stakeholder was not expecting, there are going to be issues, and fixing something after the fact is far more time consuming than doing it right the first time.
Project Monitoring & Controlling Done Right – Part Eight: Conduct Configurations And Build Estimates
A project configuration refers to all the working parts and pieces of a project that are keeping it on track and on the way to success. If you want to have a good development throughout your project you have to pay attention to the configuration, which can help you estimate any other detail you need to know, like when the project will be finished and how far or close to the budget limit you are on so far. Using this to create projections will allow you to see if the scope of the project has been creeping outwards and the allocated funds are in danger of running out if the project remains to progress at its current rate.
Project Monitoring & Controlling Done Right – Part Nine: Get Approval From Client
Getting approval from the client after you meet your goals will signal the last phase of your project. Once they are accepted you can move on to the last details.
Project Monitoring & Controlling Done Right – Part Ten: Work On QC
Following your exact plan to the T and reaching all of your goals doesn’t mean your project is completed successfully. You still have to do QC. After all, quality is first, and the thing your client will care about the most. Thorough testing is needed, and in all areas. Anyone can make mistakes which is why testing is a necessary part of any project.
Project Monitoring & Controlling Done Right – Part Eleven: Make Records Of Project Progression And Performances
Keeping a record of the project progression and how it has been performing is essential to the monitoring and controlling phase. You will need to write a detailed statement to share with all of the relevant people like colleagues and partners.
Project Monitoring & Controlling Done Right – Part Twelve: Document Risks Audit
Anything that can put your project in danger needs to be properly recorded so that you always have a contingency plan for any risk that could appear during it, or in the future.
Project Monitoring & Controlling Done Right – Part Thirteen: Handle Reserve
A reserve is necessary in order to cover any unplanned bump in your budget, and it’s a vital part of the M&C phase.
Remember the more thought goes into your monitor and control phase, your project will be closer to the outcome you desire. Make the most out of these tips and good luck with your project!