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Make Your Project A Success – This Is How You Get Project Monitoring And Control Right.

By July 20, 2022No Comments

Make Your Project A Success –  This Is How You Get Project Monitoring And Controlling Right.

All projects go through many steps during the course of their planning and developing until they are successfully completed. These phases are called process groups. Every one of them has a unique function that will impact the overall result. The project monitoring and controlling step of the life of every project will assist you with keeping a precise and accurate flow, and it’s the only phase that has to be worked on from start to finish to make sure everything goes as right as rain.

Every aspect of the project monitoring and control process is essential to determine how well your project is advancing and compare it to the goals and ideas you had when you first got it started. Being able to accurately view your advancements is an important part of project managing.

How Can Project Monitoring And Controlling Help Your Project?

In order to assure the success of your project, there is plenty of advice out there that you can follow. If you want to make sure there are no big changes that will affect your project and give you an unexpected outcome, you need to make the most out of the project monitoring and controlling phase of your project.

We’ll share with you some of the most useful and valuable activities you can do to tackle project monitoring and control successfully. .

13 Useful Project Monitoring And Controlling Group Activities That Will Make Your Project A Success

1.- Stay In Control

2.- Analyze The Progress

3.- Evaluate Whether You Need To Make Any Changes And Figure Out Why

4.- Request Any Change

5.- Execute Change Control

6.- Perform Any Rejection Or Approval For Change

7.- Announce Changes To All Relevant People

8.- Conduct Configurations And Build Estimates

9.- Get Approval From Client

10.- Work On QC

11-. Make A Record Of Project Progression And Performances

12.- Document Risks Audit

13.- Handle Reserve

Project Monitoring & Controlling Done Right – Part One: Stay In Control

Staying on top of the course of action that needs to be followed during the life of the project is an elementary step. If you want everything to be in order and for your project to develop exactly as it was planned, then a lot of monitoring needs to be done, and as a project manager this task falls on your shoulders. Oftentimes those working on projects can become blind to what is happening around them and will rely on you to oversee the project as a whole to see if changes are needed.

Project Monitoring & Controlling Done Right – Part Two: Analyze The Process

Analyzing how your project has been performing can help you stay within the cost you planned at the beginning stages of your project and see whether any adjustments will need to be done in order to complete it on time and without any added funds. Scope creepage is a real and dangerous enemy to any project and a project manager must remain vigilant to combat it.

As long as you continue to study the process you will be on track in regards to deadlines and estimates.

Project Monitoring & Controlling Done Right – Part Three: Evaluate Whether You Need To Make Any Changes And Figure Out Why

Having to make changes is a normal thing that can happen in any project, but that doesn’t mean there’s nothing you can do to try and avoid it. For example, extending a comprehensive outlook with your client about the process every change has to go through will help diminish the changes that are unnecessary or spurred on more by emotion than a logical decision, as well as sharing all the details about how this could delay things, or make the allocated budget no longer enough to cover the costs.

Project Monitoring & Controlling Done Right – Part Four: Perform Any Rejection Or Approval For Change

Once it’s been decided that a change needs to be done inside the project, there needs to be a request for this to be analyzed and either approved or rejected. A change cannot simply be expected to happen straight away, and considering all the reorganization of time and funds it is understandable that a process for evaluating any change requests is involved.

Project Monitoring & Controlling Done Right – Part Five: Execute Change Control

Any tiny modification being made in a project can have a huge effect, which is why any adjustment needs to be enforced in an organized and careful way. Executing a unified change control makes you take note of any big shifts and the consequences it will have on the project overall. Once you know this, you can plan accordingly until you have the smallest odds of risk.

Project Monitoring & Controlling Done Right – Part Six: Perform Any Rejected Or Approved Change 

Any proposed changes for your project need to be analyzed by a change control board, so whether there’s anything to modify or not depends entirely on them. If a change is approved you can go ahead and perform it (with the right note-taking and organization), if it is rejected, then that change won’t make it further than that.

Once you get an approval, there needs to be a new proposal with the strategy that will be used in order to apply the changes as even seemingly small changes can affect a project’s scope dramatically and unexpectedly. Planning and projecting is one of many tools a project manager should leverage..

Project Monitoring & Controlling Done Right – Part Seven: Announce Changes To All Relevant People

Collaborators, partners and stakeholders need to be informed of all change requests outcomes, since the project will have a new approach that will affect the goal the original plan had. Should the project create a product that a stakeholder was not expecting, there are going to be issues, and fixing something after the fact is far more time consuming than doing it right the first time.

Project Monitoring & Controlling Done Right – Part Eight: Conduct Configurations And Build Estimates

A project configuration refers to all the working parts and pieces of a project that are keeping it on track and on the way to success. If you want to have a good development throughout your project you have to pay attention to the configuration, which can help you estimate any other detail you need to know, like when the project will be finished and how far or close to the budget limit you are on so far. Using this to create projections will allow you to see if the scope of the project has been creeping outwards and the allocated funds are in danger of running out if the project remains to progress at its current rate.

Project Monitoring & Controlling Done Right – Part Nine: Get Approval From Client

Getting approval from the client after you meet your goals will signal the last phase of your project. Once they are accepted you can move on to the last details.

Project Monitoring & Controlling Done Right – Part Ten: Work On QC

Following your exact plan to the T and reaching all of your goals doesn’t mean your project is completed successfully. You still have to do QC. After all, quality is first, and the thing your client will care about the most. Thorough testing is needed, and in all areas. Anyone can make mistakes which is why testing is a necessary part of any project.

Project Monitoring & Controlling Done Right – Part Eleven: Make Records Of Project Progression And Performances

Keeping a record of the project progression and how it has been performing is essential to the monitoring and controlling phase. You will need to write a detailed statement to share with all of the relevant people like colleagues and partners.

Project Monitoring & Controlling Done Right – Part Twelve: Document Risks Audit

Anything that can put your project in danger needs to be properly recorded so that you always have a contingency plan for any risk that could appear during it, or in the future.

Project Monitoring & Controlling Done Right – Part Thirteen: Handle Reserve

A reserve is necessary in order to cover any unplanned bump in your budget, and it’s a vital part of the M&C phase.

Remember the more thought goes into your monitor and control phase, your project will be closer to the outcome you desire. Make the most out of these tips and good luck with your project!

Read Our Reviews

Brain Sensei is rated 4.7 out of 5.0 stars based on 99 review(s).

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ગનગજ ચકરોડોડોંખ્ચઢવ

- ફ

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Great simulator.

- Rafael

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Great Course, the year long access and customer service is top notch. I would recommend Brain Sensei to anyone looking to prepare for their PMP exam.

- Cary Schiff

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It was actually really great. Made some very dry materials much easier to absorb. Passed the PMP exam with flying colors on my first attempt.

- Tim

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This course had good reviews online from previous clients so I decided to try this one. Relevant course materials and great timed practice tests allowed me to ace the actual certification exam on my first attempt. I highly recommend this course.

- PL

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This is a great tool to support the PMBOK Guide. Quizzes, presentations, and videos help break down the massive amount of information that comes with the PMBOK, truly helping you prepare for the actual exam. Great way to get your 35 hours classroom credit!

- Penney

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I think the course is good. I wouldn't mind a few more videos and audible in the trainings. I do a lot do reading. I bought the PMBOK book on the side and sometimes have trouble connect the class to the PMBOK book. I do enjoy your format. I am learning. Personally I need buckle down and spend more time on it.

- Anthony

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Brain Sensei helped me to prepare for and pass the PMP exam on the first try. I used many exam simulators and this one was by far the most similar to the exam. Im so happy I found Brain Sensei and chose to prepare with them!

- Alex Jane

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I am a refugee from Ukraine. I applied to Brain Sensei with a request to provide me with a scholarship so that I could prove my skills and abilities for Europe where I am now due to the invasion of my country. The Brain Sensei team promptly responded to my request and provided the opportunity to study in their PMP course. I am very grateful to the Brain Sensei team and am happy to start learning! Thank you very much!

- Tetiana

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Easy to navigate the platform

- Michael

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I really enjoyed the Brain Sensei self learning course as well as the virtual course with the instructor. I was able to pass the PMP with above target ratings for every section. I am so pleased with how easy and efficient the courses were to navigate, and how simply the PMI approach was placed into every day situations. I would highly recommend this course to everyone wanting to either freshen up on their Project skills or to master the PMP.

- Thais Greca

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Very prepared for the PMP!

- Brenda

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Hi Folks, good course there. More info/exercises on EV and formulas would be really helpful. Thank you very much.

- Vasil

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I passed my test on the first try! Excellent learning tool. There were some questions that I found to be confusing or contradictory with the answers, so I sent those to the Brain Sensei team. They always responded quickly, even on the weekend! Some adjustments are being made because of my feedback. I appreciate their care and that they take the time to support during the studying period.

- Pamla Kendrick

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Perfect program for me. I did it at my own pace, and passed the exam with flying colors.

- Mary Garnett

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I'm very satisfied with the Brain Sensei PMP Exam Preparation Course. All 8 Modules are very well structured and detailed. This course is best for those who would like to learn at their own pace. Of course, lots of studying is needed (PMBOOK and other agile-related books and material). The customer service team is exceptional, very supportive. I had an immediate response to whatever I needed.

- PS

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This is a great course!!!!

- Darrius Cooley

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Great training tool! I learned a lot and realized how much training I needed to learn. Now to take my exam!

- Michelle

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Engaging, self-pacing course that contains accurate content. Prepared me well for the PMP exam which I passed on my first attempt. This course is best for those who would like to learn at their own pace. For example, I completed it over the span of 2 and a half months.

- Matthew

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The course was thorough and the practice exams enhanced my learning. However, I am having a hard time receiving my PDU credit for taking the course.

- Deidra

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The story approach was good but I feel like I wasn't ready for some of the questions on the site.

- Barbara

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very good but needs to be more updated

- Mohmed kheir

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I loved the PMP prep course and the level of learning from this. I am hoping this learning to be translated in PMP certification as well :) Another thing to mention is the very responsive support and quickest issue resolution. I had an issue with subscription expiry and they resolved it very swiftly. Thanks!

- Kamal

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phenomenal training opportunity that provides a variety of learning styles for all.

- Anastasia

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Great way to prepare for the PMP Exam!

- Matthew

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Excellent test prep for the exam, though some more practice tests on agile would be beneficial

- eric

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It is often hard to figure out what the right answer was on a quiz or practice exam. Frequently, the correct answer is buried in a lot of text about what options are wrong.

- James

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The content was spot on and I am much more confident in understanding the processes and how everything works together now. (The) course is great; however, the customer service team is Exceptional! Very responsive and thorough, and at all times; and when I had some technical difficulties (or questions) they stuck with me through resolution. Highly recommended program and company.

- Daniel R

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Great customer support. Wish more Agile modules were available.

- John

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helpful focus, detailed testing.

- Derek

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Very thorough training. By taking this course and reviewing some free online study materials, I was able to hit above target in every category.

- Jeremy

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Thanks for all the support.

- Mohansingh

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Good Value.

- brian

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Need to do project planning

- Absolom

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I wish to take this course

- Ndonue Divine Genjang

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I wish to take this course

- Ndonue Divine Genjang

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Sir please my marit scholarship payment

- Aman

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Super

- Madhan

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Yes

- Shahid Prince

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Joine us

- Shahid Prince

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Passed on the first try!

- Tanya

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Good courses, lots of text and reading. Not as many videos or interactive pieces that I was expecting. And some misspelled words.

- Bevin

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It was great!

- Heide

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The Course documents should remain open for longer than 6 months, given that PMI gives you 365 days to prepare for exam. Also, the option to extend visibility for the course documents, costs almost a 5th of the course, but opens up the docs for just 30 more days. Propose to extend this to 90 days at the very least.

- Vasily

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I'm very satisfied with the Brain Sensei PMP Exam Preparation Course. All 8 Modules are very well structured and detailed. I believe that practice exams included in the course helped me a lot with the preparation for my PMP Exam. I appreciate Brain Sensei for their amazing course and for the awesome service. They responded to all my requests immediately. Thanks. Highly recommended.

- Helen Borimsky

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The format of the prep-course is great overall and a great alternative to reading the PMBOK. Barring a few minor glitches here and there, the flow of information ensures that concepts are well understood not only from the point of examination but to the point of application in day to day professional activities. Explanations provided in the answers of prep exams (apart from the 1st one) are also a key to understanding the thought process to be applied. With the focus being on Agile approaches from 2021, the information in the course seemed adequate to cover the concepts. All the Best to all aspirants.

- Debraj

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رقص ترانه وشادب5

- محسن گلستانی

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Studied BrainSensei for 11 days and passed. Succinct and highly informational chapters. The 4 practice exams are marginally more difficult then the PMP. Borderline impossible to fail the PMP if you pass this course.

- Sarmad(Sam)

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Great course! They break down all concepts in a very clear and interactive way, that doesn't put you to sleep. Would recommend to anyone who is looking to pass the PMP exam with flying colors.

- Lusine Nazaryan

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شكرا على البرنامج الجميل

- اشحنولي

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اشحنولي

- اريد شدات بدون رصيد

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Your course, quizzes at the end of most modules and practice exams truly challenged me. I definitely derived the value and knowledge I was looking for in preparation for taking the PMP Certification Test. In particular, I appreciated the explanations that popped-up in the tests after an answer was submitted - very educational and helpful to my learning/understanding the material and concepts better. Some areas that could be improved (and some of this is nit-picking) include: * Some of the grammar and overall sentence structures, particularly in the latest set of practice exams, needs to be cleaned-up. Some were missing 'of', 'for, or had an extra 'an' in the narrative - got confusing at times. * In the practice exams, I'd like to see shorter sentences rather than the flurry of 'and' and 'or' conjunctions that made reading the sentences go on forever (had to read them multiple times to truly understand their meaning). That said, I enjoyed the overall online course taking experience and thank you for accommodating my requested time extensions. Best regards, Scott Conn

- Scott Conn

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Liked it. Need access for longer though.

- Jerome

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What I like best about Brain Sensei is the interactive nature of the course. I think this material would be numbing if delivered as simple lectures with slides. This method is an improvement on that. On the other hand, an in-person course, while more expensive, would likely be even more useful if you have the funds and the time. I haven't taken the PMP exam yet, so I can't comment on how useful the practice tests are.

- James

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Great

- Yennyfer

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The Brain Sensei PMP program is a wonderful program that condenses the PMBOK into digestible and retainable bites leveraging the power of story telling. If you're looking for a program that will get you your credit hours but also help establish a foundation of PMI knowledge this is the program for you!

- Kenny Dalen

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Passed first attempt

- Lee

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Truly the best course in town if you wish to pass the PMP exam on the first try. I love the idea of playing the role of the samurai and practice your project management skill in her shoes. And not to forget, the generous amount of practice exam gave me just the right dose of confidence before taking the real one. Highly recommended

- Minh Vo

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The course was great, though I found a lot of parts hard to comprehend. I feel a lot more prepared and better skilled to manage projects in my career. Thanks, Brain Sensei.

- Jill Finkelstein

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The BrainSensei PMP preparation course provided me with all the material required to be ready for the exam. It is well structured, explains the concepts clearly, and most importantly, provides ample training questions through the four mock exams and assessment questions at the end of each module. I passed the exam with Above Target in all sections on the first attempt.

- Gael Riethmuller

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Overall I really liked this learning course. It was very helpful and allowed me to be well prepared for the exam. The 2nd and 3rd practice exam are great to give you real example questions and help prepare you for what to expect. BrainSensei's customer service was the best. I had to delay taking my test due to COVID and they extended my membership for free. They went above and beyond my expectation which was great. Only changes I would recommend is to add 1 or 2 more practice exams like the 2nd and 3rd exam and get rid of the agile practice exam. This is not a real focus of the test and therefore is not really applicable in my opinion.

- Ronnie

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BrainSensei developed a great learning method to prepare for the PMP certification exam. Their customer service is always very professional, fast, spot on and dedicated to your success. I recommend them.

- G. Buchs

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I've sent several emails to BrainSensei (one of them not so nice, but the rest were okay) and the team has always been so polite in answering the questions. I'm a very straight-forward person and don't like the PMI-ism type questions because they seem like 'gotchas' or traps, and this is not how I manage my team. I took the Master of Project course (which was garbage) then failed the PMP exam. Throughout the PMP exam I felt so out of touch. Even with the first practice exam on BrainSensei I felt out of place, but I am not getting the hang of things. I hope to pass the exam on the second attempt! The brain sensei experience has been *miles* ahead of the Master of Project garbage. Brain Sensei should be proud of both their product and of their team! I love getting replies to my concerns so quickly. Nice work :) !!!

- Joseph Mather

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This course was great. it laid a great foundation for the PMP exam.

- Marc Vazquez

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very useful

- Dan

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I was very pleased with the preparation provided for the PMP certification. I went through the materials twice and passed the exam on the first try. A couple of the questions need to be polished up, but very good training overall.

- Glen

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Very easy to work with and quality product.

- Joan

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The storyline provides excellent examples that provide context for understanding the core concepts and processes

- Ann

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Good self paced learning tool

- Muneer

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Outstanding job

- Jerome

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This is by far the best way to prepare yourself for the PMP exam. The material is presented in a unique and engaging way that makes learning it easy and also fun! The company behind this course is also very professional and responsive. Keep up the great work!

- Amir Afifi

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I have studied with other programs and I didn’t feel prepared. After a short time with Brain Sensei, I had the confidence to succeed on exam day, which I did on the first try after studying with Brain Sensei. It was worth every penny.

- Andrew Grady

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Great program

- Ashley

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Course is made for people who are already grounded in the material, not for someone that needs all the basics. Was budget friendly and OK content.

- Andrew

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Brain Sensei is great tool to have in the study arsenal while preparing for the PMP exam.

- Derek

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I really enjoyed the modules and content offered by Brain Sensei! I passed the PMP Exam on the first try and would recommend this course to anyone who is looking for a great PMP Exam Prep.

- Delfin Gallegos

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Overall layout is good, but there are some quality issues. Progress isn't always saved across all devices and progress gets lost. Some small spelling mistakes. I loved the practical storyline...

- Riaan

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Passed my PMP on first attempt using Brain Sensei Prep course.

- Mohammad Ali

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Quick and helpful response. Thanks!!

- Laura

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Absolutely Fantastic learning software. Highly recommend it! Very well thought out and creative. Really enjoyed my study time. Excellent mock tests and mock exams. So so helpful. Thank you Brain Sensei Team for being part of my PMP journey!

- Tracy

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Need improvement in presenting more relevant real exam type questions. The practice exams are too simple and easy and do not prepare you for the real exam. Otherwise, good concept presenting material

- Amir

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The prep materials provided plenty of content which prepared me well for the PMP exam. The questions were packed with information.

- Cameron

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Teaches the PMP in a solid manner, some things you need to know as a potential consumer: -The Samurai backstory is extremely short, and didn’t really assist me with recall in any in-depth way. It only gave broad brush-strokes as to what each phase entailed. -MOST of what was on the test was covered in the lessons, however if I had zero real prior PM knowledge prior to the test, I would have failed. -The first practice test forces you, as the student to actually read into the PMBOK, which was a benefit in the long run as it assisted me with quickly referencing what I needed to find. -The course will likely cover wave tops and subjects, forcing me to self-study for a week before my test... not a bad deal all things considered. -Brain Sensei’s course has incorporated Agile into one of their practice tests, and this test IS mandatory. This may seem strange, and I didn’t get a satisfactory reason why I needed to take a purely Agile test when I only wanted to take the PMP, for anyone else in this scenario, this is the reason: In June, PMI is revamping the PMP test to include Agile as a significant portion of the PMP. Brain Sensei is just ahead of the curve trying to get students prepared... fret not. Their customer service is extremely responsive and does take care of their members. My program had a couple bugs, and the customer service fixed my problems within 24 hours. All in all... it was absolutely worth the money for me.

- Kevin

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I am very impressed with this learning system. The content is laid out in a way that will make any learner understand all the process groups and ITTOs in order to understand Project management and be equipped to excel in the test. The learning system is engaging and fun at the same time. It's very different than other learning material which is composed mostly of videos. Some improvements are needed, but in my opinion Brain Sensei is great value for money

- said durra

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At first, I was attracted to Brain Sensei training for their original learning program using a Samurai's story. And indeed it made the whole learning experience funnier - so easier. I felt like the Samurai. Then, I was amazed by The Brain Sensei Team's reactivity and help when I reached out through contact@brainsensei.com Their support was constantly reliable and efficient. I appreciated their professionalism and didn't feel on my own. At last, the course and the practice exams proved to be efficient since I passed the PMP exam - with 'Above Targe't in all Domains. So thank you so much Brain Sensei Team !! Charlene

- Charlene LU

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Overall very good. Got stuck a few times trying to find resources which I should have downloaded the before starting the program. Customer service has been great.

- Jonathan Williams

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SO far I am thoroughly enjoying the Brain Sensei PMP prep course. I have taken a Project management class as a part of my degree which I recently completed and project management has always interested me. I find the course to be educational and easy to follow. I am grateful that this course has been designed in such a way that is simple to understand all of the complexities in project management and that allows me to study at my own pace.

- Eric Browne

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The content is good and easy to understand

- Glenn

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This review is based on completing all course work through module 102. The story and interactive nature of the course are helpful for learning and relating the material. It would be nice to have the page numbers to the PMBOK guide where references are made to it. Other information that will be helpful, are the explanations to the practice questions at the end of each module. These are provided only after immediately answering the questions. Having these available in the score summary from the 'history' tab will be helpful to refresh why the answer is correct and other options are not.

- Rohan Punit

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Overall I would rate this course an 8/10. I liked how there were exams towards the end of every module and I felt that it was very useful having it laid out in different scenarios. I rate it only an 8/10 as I had some glitch/software issues and lost my progress resulting in me having to re-do modules/exams multiple times. All in all, that was maybe useful in the end as it was a way for me study or 're-learn' the course material. Thank you!

- Nikki Cordy

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Clear and precise explanations of how things work. I was never lost navigating the course.

- Gary Nicol

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A smart approach to present the information which makes it fun and engaging while at the same time preparing for the PMP exam. Brain Sensei differentiates itself from other PMP exam preps in that it delivers the knowledge through the use of storytelling technique. I recommend this course because it will help you pass your PMP exam on the first try.

- Jamal

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Loved the story telling and the practice exams. I felt very prepared when the actual exam came around.

- Josh

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One of a kind training that was truly engaging!

- Claire

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Excellent course for preparing for the PMP exam in a fun and engaging way! The practice questions resemble the actual questions on the exam making it a completely worthwhile experience.

- Rossetta

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I passed the PMP exam after taking Brain Sensei's Online PMP Certification Exam Prep. The practice exam questions were so similar to the questions that appeared on the exam. On exam day, when I sat down to take the test and started running through the questions I felt so relieved! The practice exams are also timed so you get more comfortable with the exam experience and feel better prepared when you sit down to take the test. The other differentiator was the video content throughout the modules. The concepts are taught through a story of a young samurai defending her kingdom. This will probably be the only PMP prep course where you can learn all the knowledge areas and feudal Japan at the same time. I'd recommend this course not just because of the videos but because it helped me pass my exam on the first try.

- Jackie

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Good course, but a few grammatical errors with how some questions were worded.

- Sonia

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It was good!

- Sergei

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Loved the unique approach and it still had all the info I'd expect from a full PMP exam prep course. Very responsive on questions too.

- Chris