Important Website Project Management Tips You Should Know
Where do you start when venturing into Website Project Management? What are the most important factors to practice when managing a website project? Is web project management complicated? If you are someone working on managing a website project or interested in Website Project Management, we are here to provide you with the vital points that you will need to be successful in what you do. Let’s cut to the chase.
Did you know that another phrase used for Website Project Management is also ‘digital Project Management’ or simply ‘Web Project Management?’ But do not confuse it with User Experience Project Management which is an extension to Website Project Management.
It is important to take note that Website Project Management and General Project Management share the same characteristics although not always alike. If you are wondering where you should start in your Website Project Management profession journey, we suggest getting a PMP certificate by enrolling yourself in PMP training. An extensive familiarity with project management tools are crucial; if you are interested in learning this skill, you can enroll yourself in MS Project Training to further sharpen your skills.
Introduction to Website Project Management and the Web
The World Wide Web has evolved over time. Today, almost everyone knows about the internet, and its popularity has skyrocketed. The focal point of companies nowadays are the worldwide market, virtual business prospects and many more!
Companies and businesses are aware that today we are living in a virtual world, hence this changes the traditional flow, needs and interaction that businesses and companies used to follow. In today’s day and age, it is all about existing and being known to your potential and existing consumers. Everything now is done online! Therefore, it is necessary to establish an existence digitally for these companies, this serves as their number one tool to market and brand themselves and EXPAND.
So how do companies assert their presence to the world? They create their own website which will contain infos about themselves, online application forms, services they can provide, portals and et cetera. It’s not just about existing, it is about growing their businesses and to reach a bigger market worldwide.
Website Project Management Trends and Technologies
The internet is advancing round the clock. The internet that we know now has come a long way from its original version since it was initially used for business transaction purposes. Many new features, many many websites and links, smart searches, downloadable content, videos, images and more.
1. History of Trends on the Internet
The first iteration of the World Wide Web was in the year 1994 until 2000. What we now called the ‘internet’ was first named Web 1.0. Back in the day, there were not many websites and articles as we see today from a single search. The main features available then were HTML website portals and website forms. However the websites generated were static. Still nonetheless it attracted millions of users.
In the year 2000 all the way to 2010, Web 1.0 evolved into Web 2.0. During the era of Web 2.0, users were obsessed with the idea of talking to new people online and creating a profile of themselves or alter ego online on the platform we know as social media. Some familiar names that you might have heard of are MySpace and Friendster.
Around this time, the number of internet users has grown to the billions. Whilst at the same time, more and more people are writing blogs and articles to share them online . By now the internet has integrated the use of XML and RSS adjusting their anchor intp Web Applications.
Next came Web 3.0. An era with an in-demand trend for information and material. Whether it be that the users need information for a quick and easy fix to a simple problem or an elaborated study material for a thesis, this trend has pushed the need for web services supplies on the internet. Authors, artists, professors and everyday people began producing content on the internet to a competitive level. This turn of events increased the standard for a better experience for internet users.
These are the trends that have exploded in popularity! At a very rapid pace, the World Wide Web is advancing to improve user experience and also create a market for businesses and companies all over the world.
2. Technologies Growing the Internet Market
As more and more people discover the internet, developers and programmers have come up with and launched plenty of useful and innovative services and features into the market to aid companies and businesses as well as individual creators with advancing their use experience. This helps create a competitive environment within the internet market. Due to ever increasing needs and demands from their consumers, the world of developing and programming are also constantly evolving and changing.
By appealing to their consumers through great website design, fast and easy navigation, business can grow faster. Developers are racing to deliver the most up-to-date and exciting features that will help other businesses expand all the while they compete with each other. We call this innovation, ‘Web Services’.
Existing within the paradigm of the World Wide Web are several varieties of apps and services created by savvy developers and programmers to ease the user experience online when browsing a website for information and help or to purchase or sell items. One of the most sought-after innovations of today’s technology is a ‘chatbot’ or an ‘artificial intelligence’ that can help with attending to simple needs and wants of consumers while their human counterparts work on more complicated problems. The paradigm of online networking has been shifted through the ‘Internet of Things’ by evolving the conceptualization and realization methods. Today, the internet market is moving towards cloud computing.
These features will eventually result in a significant increase to the worth of the business. Evolution and advancement indirectly happens due to the nature of the business world and its integrated web technology. This brings forward the need for ever improving website development. More interestingly, these constant changes in development and innovation has created a massive need and opportunity for a Website Project Manager. So, what is web project management you say? We’ll answer your question below.
Attribute for an Effective Web Project and Website Project Management
Unlike when back in Web 1.0, websites today are no longer plain and non intractable. A single frontpage project is now always a big and intricate project that will require compatibility on multiple platforms. Said platforms are for instance mobile phones or tablets. Also do keep in mind, the application used must be connected to its data sources and must be able to pull out appropriate info when required for processing. These are just some of the many responsibilities in Website Project Management.
As mentioned before, web apps can take many different forms. Here are some of the unique nature of web applications:
- Content sensitive
- Data Driven
- Network sensitive
- Continuous evolution
- Effective concurrency
To be able to properly handle and manage intricate and mega projects, it is important to remember the goal of the project. Here on we will provide you with the primary direction for managing your website project:
1. In-Depth Methodology Understanding
The higher the need for innovation the more extensive the improvement and evolution of trends in website technology. These developments will lead to increased difficulty in managing a website project. However, there are plenty of methodologies you can make use of to manage your website project.
A Project Manager needs an in-depth understanding of these mentioned methodologies. This in return will help you effectively choose the most appropriate method and approach with regards to the project. Every method that you have decided to use should be tailored to the project requirements. Methodologies can also be fused together if needed! It is important to stay sharp!
One of the most widely utilized structures for any type of project manager is ‘Scrum’. Scrum allows the project manager to provide the greatest value of service to their customers the fastest way possible while still maintaining an early delivery pace.
2. Coherent Target
When a project fails, it is found that the lack of understanding in the objectives of the project is the main cause. It is the Project Manager’s duty to provide coherent targets to their team before they are able to monitor and control the project developments. It will bring obvious confusion to a team if their Website Project Manager is unable to clarify goals.
However sometimes it is the client who may not have communicated all their specific needs or sometimes even modify them regularly. This as a result can lead to difficulty in setting a target. Another factor that can cause complications is when the website technology used requires great comprehension. This can lead to ambiguity in the project.
Do note that having agility is a very important skill to have as a Website Project Manager. You will need to be prepared to deal with these uncertainties. For example you can have questionnaires prepared to be given to clients so that they can provide you with specifics and you can be sure of how you will divide the work among your team.
3. Focus on Honest and Clear Communication
When managing a website project or any kind of project, communication plays a big role. It can make or break a project. It is very important that you and your team speak honestly and clearly to each other. Most of the time teams are not located at the same location, therefore communication should always circulate among the team and project manager as well as with their client.
When providing the status report of the ongoing project, it is important that the client understands what is going on. It is also important to communicate with the client of the possible risks and if any changes are made to the project goal. Insufficient communication can slow down the pace in making a decision with the client. But crucially, it can lead to clients being unhappy with the end result of the product, and can also decrease morale within the team.
Any information given by the client to the Project Manager must first be understood by the Project Manager themselves. Once this is done, then only the concept of the project can be clearly communicated to the team. As the project manager, you will be communicating in every direction possible throughout the process of developing a website.
4. Team Management
A team usually consists of people from various backgrounds, culture, values and norms. They can also be located in different cities or countries. It is important as the Project Manager to consider these differences that exist within the team. It is also important to make sure each team member can work at full thrust. Hence, it is required that each team member is comfortable with their teammates and their tasks. Working together with each team member to set up their task and discussing potential difficulties can help in making them feel more comfortable.
Rules and norms should be communicated by the Project Manager, to ensure a harmonious work environment and also effective performance. After all the tasks are assigned and clearly defined, can only the Project Manager monitor the progress of the team.
The function of a Project Manager has evolved to become more of a servant leader dynamic. They act mainly as a facilitator to ease the development of each team member. The Project Manager also keeps each team member up to date with the development of the ongoing project.
5. Mastery of Website Project Management Software
Having sufficient knowledge and mastery of available Website project Management Software can help expedite and simplify the process. Softwares or ‘Tools’ can help the Project Manager effectively execute their duty. There are areas to cover when managing a project; those areas are project planning, project scheduling, task management, configuration management and progress reporting.
Open sources tools are easily accessible to help manage these areas Website Project Management. Tools can be picked based on the methodology used in the project. There are many softwares and tools available out there that can be utilize to help with team management:
- Version One
6. Knowledge of Web Technologies
Technologies have evolved into many variations. Today most mobile phones are able to access the internet easily. By having enough knowledge on how the web technologies work, this can further assist in understanding the extent and challenges within the project.
Among some of the many web technologies created are INM, Amazon, Oracle and more. These developers provide many different services and products.
One of the ways you can gain access to these technologies is through buying their service or product. Having this extra knowledge can help you as a Website Project Manager understand these aspects of website development and make better judgements.
7. Competence in Risk Management
A crucial component of a Website Project Management is to know how to do risk management. It is the Project Manager’s general responsibility to be in charge of risk management. By being able to identify risks, the Project Manager can easily make certain if a possible risk can be eliminated quickly. Once identified by either the team members or Project Manager, the team will develop a risk response strategy to be implemented.
The most serious of these risks is security. To mitigate these risks there are many areas that the Project Manager has to analyze. A primary example would be identity. It is important to stay vigilant with these potential risks especially when data and traffic starts to grow as well as the web popularity. A proper process for application dn infrastructure configuration must be implemented.
8. Prioritize User Experience
User experience directly impacts the business. Therefore it should be one of the main goals of the Project manager to make sure user experience is at peak. Adoption, Growth, Margins, Retention, and Revenue are some of these.
Feedbacks help in improving user experience. However it will require a lot of testing and interaction with the website to be able to collect data and feedback that can help with enhancing user experience.
Making use of the skills of the graphics and web designers can improve immensely the satisfaction of the user’s experience. Interactivity and ease of navigation should be the priority when browsing a website. For instance, a website that provides teaching services should not only have filters for languages and age but also should look presentable.
Familiarizing with graphic tools provides leverage for a Project Manager to further advance user experience on the website. These include knowing software and programs used for graphic design, tools for customer research as well as staying updated on newest software and growing industry that may influence the web technologies.
Every Project Manager should possess leadership skills. There are many different traits you can have that make you a good leader. Here are some major traits you can adopt:
Being a Mentor and Coach
Project Managers who are serving as a servant leader would act as a mentor and coach to their team. Recognizing the importance of a team that is able to self-organize and be proactive is the primary goal of being a mentor and coach. The end result of this should be a team that can sort and arrange their own task and also help other team members.
Driven and Influential
A Project Manager should always be driven towards the objective and should influence motivation on their team. Reminding the team of their target and objective can help the team to work more efficiently. Each team member should be essential to you as the Project Manager. Influencing drive onto them should be the concentration of the Project Manager. This means setting an example for your team! When a team is driven through their Project Manager’s influence to give their best, this can result in them exceeding boundaries.
Communication and Negotiation Skills
Why this is important is because it helps to work together with the client and the team. Being able to engage both the team and client makes a big difference in accomplishing targets and goals. It is important to know that there are differences in perspectives and opinions of the team members and clients. Being aware of this helps you to be able to negotiate a middle ground when working on expectations and to come to one decision.
Focus on Creating Harmony in your Project Environment
An environment that is peaceful and harmonized will increase morale and also the efficiency of each team member. As a Project Manager, you must be able to create an environment with minimal distress and frustration. One way you can encourage this is through checking up on each member of the project. Creating trust between you and your team members alike helps in working together and communication amongst each other. This can positively affect the delivery time of the project.
It is the key element to listen as a Project Manager. Be it with clients or with the team. Not only will this help you grasp what your client wants, it also helps create the feeling of appreciation among the team. Which is both crucial when it comes to working together and finishing strong on a project together. It can also help increase the harmony among the team as well as with the client. A way to show your team that you listen to them, is taking into consideration their request or difficulties.
10. Adapting to Changing Management
Business trends and demands as well as web technologies continue to evolve and improve throughout time. Transformation is a vital occurrence for any company or businesses. This helps them stay relevant as well as popular. Tactics are constantly devised to bring forward change or setting new trends. Making use of portfolios, programs and projects increase the likeliness of a successful change.
Being able to adapt to changes makes a huge difference in your ability to manage a website project. Putting these changes into action is a crucial task needed to be done by the Project Manager. It focuses on transformation within the organization not rather than changing the project management.
Informing your clients and users of new technology is part of adapting to the new development in business and technology. It is important that the clients employ these new technologies into their daily operations and as a Project Manager you will find ways to introduce users to any new features. It can be a goal to make users as brand ambassadors to provide coaching to other users as well. However these kinds of changes require a great amount of time and effort, especially when there is a big difference in features and technology.
Education in Website Project Management
A PMP Certificate can help you kick start a career in Website Project Management. It is an important recognition that will bring leverage when you apply for any Website Project Management job. It can also further the chances of you securing a position that you would like.
To obtain a certificate, you must first enroll for a PMP training that requires you to satisfy 35 credit hours before you can take a PMP Exam. There are many options available, even online. Online courses are suitable for those who are busy and have a full-time job as they are more flexible and you do not need to be present in a classroom.
Let’s Wrap it up…
We have reached the end of our article. In this article we gave you Important Website Project Management Tips That You Should Know. We hope we have provided you with all the relevant information that you need for your Website Project Management journey. The useful information that we have provided in this article can be used not only for Website Project Management but also General Project Managements. The extra information on tools or software that were mentioned can be used to ease your Project Management responsibilities.