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Preparing for the Project Management Professional (PMP) exam requires a strategic approach and the right study materials. One of the most essential resources for PMP exam preparation is a study guide. A well-designed study guide can help you understand the exam content, focus your studies, and increase your chances of passing the exam on your first try. In this article, we will discuss the importance of choosing and using a PMP study guide and provide tips on how to select the best one for your needs.

What is a PMP study guide?

Are you currently prepping for your PMP exam? Or, maybe you’re still trying to choose a training program that will help you obtain the required 35 project management education hours? Maybe you’re still deciding when to start preparing for your project manager certification. No matter what the case is, a PMP study guide is a great tool for you to use in your preparation strategy. Let’s start by learning more about the PMP.

PMP Certification Details:

Eligibility

Exam Format

Exam Fees

4-year bachelor degree

36 months leading projects

35 hours of project management education (or a CAPM certification)

OR

A high school diploma or associate’s degree

60 months leading projects

35 hours of project management education (or a CAPM certification)

180 questions

4 hour time limit

$405 for PMI members

$555 for non-members

$139 PMI membership fee (includes PDF of the latest PMBOK)

Once you meet the PMP exam eligibility requirements, you can begin applying for the PMP application on the PMI website.

PMP Application Process

The Current PMP Application Process is as follows:

  1. Submit your application online
  2. Wait for approval from the PMI
  3. Once you receive your approval, you’ll be required to pay the PMI charges online. You can choose to get a PMI annual membership. If you take advantage of the annual membership, you can also take advantage of a discounted fee of $405 for the exam.
  4. At this time you will either receive notice that you are eligible. If you have an eligibility ID and you can arrange your exam within one year.  As of May 2020, you can now take the PMP exam online!

Or, you may get a response telling you that the PMI has chosen your application for an audit. This is simply a typical step that is part of PMI’s quality assurance. Follow the auditing instructions and it should be a quick process.

PMP Certification Exam

If you decide to opt for taking the exam in person, you have to take the PMP Certification examination at a Pearson VUE facility. You are able to choose which facility; most choose a center which is closest to their location.  Taking the exam online is how we’d recommend you take the PMP Exam.  You’re more likely to perform well in the comfort of your own home.

Next, you may be wondering about the exam itself. How long does the PMP exam take? How many questions are on the PMP exam?

Let’s answer these questions now:

You will need to answer 180 questions, within a timeframe of 230 minutes. Many of the questions on the exam will test your understanding of general project management concepts.

For example, after receiving specific scenarios, you may need to spell out answers to questions such as:

  • Which procedure would you be utilizing when you are told to define the scope of a project?
  • As a project manager just assigned to a new project, what is your next course of action?
  • Would you plan to  ‘Develop WBS’ or ‘Collect Requirements’ at the initiation stage of the process?

Be prepared to address details of these sorts of questions! It is important to understand the project management processes. While the PMBOK Guide is the core reference, it is important to keep your chosen Study Guide on hand as well.

Some questions might test your understanding of the terms and interpretations used in PMBOK. Once again, your study guide can help you in understanding the definitions, terms and the way that they are being used in the specific example outlined in the question. Therefore, your study guide can assist you in recognizing these interpretations, terms and their use in projects with examples.

Application of concepts for managing project:

It is important that you have a good understanding of the PMBOK framework and also understand how those concepts apply to managing projects. These questions are based on application, not theory alone. For example, you may be given a situation and asked:

As a project supervisor, what would you do in a particular circumstance?

Data analysis questions:

Along with these, the exam will also have questions that will require you to interpret data. Based on the information presented, you will need to determine whether data is on budget, and that the project is falling into place on schedule. Occasionally, graphs may also be offered. You may need to analyze the performance of a project based on these graphs.

PMP Study Guide: What is the PMP Study Guide and how does it help?

It is key that you complete the 35 education hours in project management and one of the best ways to do this is through a PMP certification training course. Often, project management training providers will include a PMP study guide along with the training. But if not, it’s not overly complicated to create your own plan.

What is a Knowledge Area and what does it cover?

1. Scope Management: You’ll need to understand the full breadth of work that needs to be done in order to fully understand how the project will be completed.. You’ll also need a method to determine that all  work is completed accurately. As a Project Manager, it is your job to ensure that no additional unauthorized work is added to the scope of the project as well (also called “gold plating”)l. The Scope Management Knowledge Area is where you will learn how to manage the scope of a project, step-by-step.

2. Cost Management: Next, it is important that you create a method for making sure that the project is completed in a timely fashion, as well as on-budget. How will you define a plan for spending? What plans do you implement to make sure that the project is moving along at the correct pace? These are the items covered in the Cost Management area of the PMP Study Guide.

3. Schedule Management:  Understanding how to build a schedule and deal with change or delays is the topic covered under schedule management.

4. Quality Management: This is the point where you learn how to prepare and check for high-quality. Quality standards create self-confidence for clients and management alike.

5. Resource Management: Figuring out how to manage and direct the people involved in the project is key to the success of the project.

6. Communications Management:  This area covers communications with the team and other stakeholders of a project.  What communication methods will be used, to whom the communication is addressed and what triggers the communication.

7. Risk Management: Just how do you determine the risks involved in a project? What will you do to mitigate those risks? It is important that you look ahead and create a contingency plan for any and all risks associated with the project.

8. Procurement Management: This is the point where you understand any and all support you need from vendors outside your organization. How will you manage these resources? How will you monitor and measure their performance. All of these concepts are covered when reviewing this topic.

9. Stakeholder Management: Do you fully understand the concerns and objectives of the stakeholders? How will you keep them apprised of any progress over the course of the project?

10. Integration Management: A full big-picture view of the project is obtained in this project area.

Each area has its own processes, procedures and nuances, and yet all of the different areas work together in harmony to create a fully successful project. You can see the flow of communication between the processes in the Data Flow Diagram (DFD).

PMP study guide

A PMP Study guide can help you to understand the project management procedures. Which is a better way to organize your study guide? By process groups? Or should you organize by knowledge areas? How long should you spend on each topic? Truthfully, any organization method is fine, as long as you continue to maintain the flow in that same organizational pattern that works best for you.

In addition to an overall study schedule for the topics you need to cover, other components of a good PMP study guide may include mind maps or example problems to help you fully visualize the processes and knowledge areas. A PMP study guide helps you to grasp these concepts by laying them out in a visual and organized way.

You can pick between an electronic PMP study guide or printed. In addition, if you are selecting PMP online certification you may also receive PMP training videos that will help you to prepare in a visual way.

A PMP Study Guide should also dedicate time for practice questions that evaluate how well you understand the overall PMBOK structure. There are some great PMP Exam Simulators either as a standalone or included with any good PMP Exam Prep course.  These will let you get a feel for what it will be like answering the real exam questions and whether you’re ready for the real exam or not.

What are the various PMP study guides readily available?

There are a great many PMP study guides available to help prepare for the PMP exam. They all are provided in different styles and formats. The one that will help you the most comes down to personal preference and your ideal learning style.

Layouts in which PMP study guide is offered

As we discussed,  PMP study guides are available in various formats including hard copy, digital versions. There are also PMP Study Guides available in digital book format, podcast or audio books.  However, the best Study Guide is one that you create for yourself in tandem with a quality PMP Exam Prep course or after a cursory review of the material you need to cover in the PMBOK Guide and other resources covered by the PMP Exam.

Additional Considerations for a PMP Study Guide

  • Keep in mind, your study guide is a quick reference guide to fall back on when you think you’ve reviewed all the material.  Check off each area of the guide when you are confident you’ve learned the material.
  • Does your chosen PMP Study Guide include tips and tricks on how to best watch out for pitfalls?

Different PMP Study Guides

Which training provider did you choose? Each training provider offers their own PMP Study guide. If you have already chosen your provider, be sure to review their Study Guide for the above items to help you adequately study for the PMP exam.

Downloadable PMP Study Guide

Does the training provider you chose provide a downloadable PMP Study Guide? These are helpful as you are able to keep them both electronically, as well as print them for easy access.

Flash Cards as PMP Study Guide

Flashcards are a wonderful means for you to practice concepts, meanings, and terms that will be on the exam.  Using a Spaced Repetition System (SRS) is an evidence-based approach similar to flashcards.  Look for training providers that include that with their material.  Brain Sensei is an example of a provider who includes SRS in their approach.

Cheatsheets as a PMP Study Guide

While you are not able to use a cheatsheet on the test itself, organizing your notes into a simple cheatsheet can be an effective study tool. Try creating a cheatsheet to study before the exam and you may just remember the key points easier and in the same format you wrote, read and memorized the information on the sheet.

How to Best Use a PMP Study Guide?

A PMP Study Guide is only helpful in one situation – if you use it!

Start by planning out where you want to take the exam and find out what dates are available. Once you have a date in mind, you can work backward and create a study plan that gets you through all of the material between now and that date. Build in some additional time to circle back to the most complicated or difficult areas, and remember to take notes, set up cheatsheets, flashcards/ SRS, or whatever else helps you to study and retain the information. Everyone is different and your chosen (or created) Study Guide should reflect what works best for you.

Why Use a PMP Study Guide?

A PMP study guide is a comprehensive resource that covers all the topics and knowledge areas tested in the PMP exam. It provides a structured approach to learning the material and helps you organize your study time effectively. Here are some reasons why using a study guide is crucial for PMP exam success:

  • 1. Content Coverage: A good study guide ensures that you cover all the key concepts and topics tested in the exam.
  • 2. Structured Learning: It provides a step-by-step plan to guide your exam preparation and ensures you don’t miss any important areas.
  • 3. Exam Focus: A study guide helps you understand the exam format, question types, and the level of depth required for each topic.
  • 4. Practice Questions: Many study guides include practice questions and sample exams to help you assess your knowledge and familiarize yourself with the exam format.
  • 5. Time Management: A study guide helps you allocate your study time wisely and prioritize your efforts on the most critical topics.

Choosing the Right PMP Study Guide

With numerous study guides available in the market, it’s essential to select the one that aligns with your learning style and preferences. Here are some factors to consider when choosing a PMP study guide:

  • 1. Author’s Credentials: Look for study guides written by experienced project management professionals or PMP-certified individuals.
  • 2. Content Relevance: Ensure that the study guide covers the latest edition of the PMBOK (Project Management Body of Knowledge) and reflects the current exam content.
  • 3. Study Methods: Consider your preferred learning style—whether you prefer visual aids, practical examples, or concise summaries—and choose a study guide that aligns with your needs.
  • 4. User Reviews: Read reviews and testimonials from other PMP aspirants to gain insights into the quality and effectiveness of the study guide.
  • 5. Additional Resources: Some study guides offer supplementary materials like flashcards, online resources, or access to an exam simulator, which can enhance your learning experience.

Using Your PMP Study Guide Effectively

Once you have chosen a study guide, it’s crucial to make the most of it during your exam preparation. Here are some tips to help you use your PMP study guide effectively:

  • 1. Develop a Study Plan: Create a study schedule that allocates time for each topic and ensures comprehensive coverage of the exam content.
  • 2. Follow the Study Guide’s Structure: Use the study guide’s recommended sequence of topics and chapters to ensure a logical progression of learning.
  • 3. Take Notes: While studying, jot down important concepts, formulas, and mnemonics that you can refer to during your revision.
  • 4. Practice Regularly: Solve the practice questions and sample exams provided in the study guide to assess your knowledge and identify areas for improvement.
  • 5. Review and Revise: Regularly review the topics you have covered to reinforce your understanding and identify any gaps in your knowledge.
  • 6. Seek Clarification: If you come across any difficult or unclear concepts, refer to external resources or consult a PMP instructor or study group.

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Try the first two modules of Brain Sensei’s story-based PMP and CAPM Exam Prep courses and a mini practice exam and see how it all works

Which certification are you interested in?

Conclusion

A well-chosen and effectively used PMP study guide can significantly increase your chances of passing the PMP exam on your first attempt. By selecting a study guide that aligns with your learning style, covering all the exam topics, and following a structured study plan, you can confidently prepare for the PMP exam and enhance your project management knowledge. Remember, success in the PMP exam requires not only hard work but also a strategic approach and the right resources.

Remember to use your PMP study guide as a supplement to other study materials, such as the PMBOK guide and practice exams. Regular practice, review, and revision are key to reinforcing your understanding and improving your performance. With dedication, perseverance, and the right study guide, you can increase your chances of passing the PMP exam and taking a significant step forward in your project management career.

Have you led projects and are looking to earn a project management certification?  You might be interested in learning about how lucrative this can be.  Check out these articles.

Should You Become PMP Certified? – Here’s Why Becoming A Certified Project Management Professional Can Boost Your Career

13 PMP Benefits Once You Get The PMP Certification

No experience leading projects but still want to get into project management?  No problem!  Check out these articles.  

CAPM Certification Eligibility

What is a Certified Project Manager; How do I get PM Certifications

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The course is amazing at teaching the basics but the exams don’t match up with the PMBOK vocabulary or really the slide content. So many questions on agile project management but not even an entire section dedicated to it.

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I think the course is good. I wouldn't mind a few more videos and audible in the trainings. I do a lot do reading. I bought the PMBOK book on the side and sometimes have trouble connect the class to the PMBOK book. I do enjoy your format. I am learning. Personally I need buckle down and spend more time on it.

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The course was thorough and the practice exams enhanced my learning. However, I am having a hard time receiving my PDU credit for taking the course.

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Excellent test prep for the exam, though some more practice tests on agile would be beneficial

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It is often hard to figure out what the right answer was on a quiz or practice exam. Frequently, the correct answer is buried in a lot of text about what options are wrong.

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The content was spot on and I am much more confident in understanding the processes and how everything works together now. (The) course is great; however, the customer service team is Exceptional! Very responsive and thorough, and at all times; and when I had some technical difficulties (or questions) they stuck with me through resolution. Highly recommended program and company.

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The Course documents should remain open for longer than 6 months, given that PMI gives you 365 days to prepare for exam. Also, the option to extend visibility for the course documents, costs almost a 5th of the course, but opens up the docs for just 30 more days. Propose to extend this to 90 days at the very least.

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شكرا على البرنامج الجميل

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اشحنولي

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Your course, quizzes at the end of most modules and practice exams truly challenged me. I definitely derived the value and knowledge I was looking for in preparation for taking the PMP Certification Test. In particular, I appreciated the explanations that popped-up in the tests after an answer was submitted - very educational and helpful to my learning/understanding the material and concepts better. Some areas that could be improved (and some of this is nit-picking) include: * Some of the grammar and overall sentence structures, particularly in the latest set of practice exams, needs to be cleaned-up. Some were missing 'of', 'for, or had an extra 'an' in the narrative - got confusing at times. * In the practice exams, I'd like to see shorter sentences rather than the flurry of 'and' and 'or' conjunctions that made reading the sentences go on forever (had to read them multiple times to truly understand their meaning). That said, I enjoyed the overall online course taking experience and thank you for accommodating my requested time extensions. Best regards, Scott Conn

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Liked it. Need access for longer though.

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Passed first attempt

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- Gael Riethmuller

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Overall I really liked this learning course. It was very helpful and allowed me to be well prepared for the exam. The 2nd and 3rd practice exam are great to give you real example questions and help prepare you for what to expect. BrainSensei's customer service was the best. I had to delay taking my test due to COVID and they extended my membership for free. They went above and beyond my expectation which was great. Only changes I would recommend is to add 1 or 2 more practice exams like the 2nd and 3rd exam and get rid of the agile practice exam. This is not a real focus of the test and therefore is not really applicable in my opinion.

- Ronnie

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BrainSensei developed a great learning method to prepare for the PMP certification exam. Their customer service is always very professional, fast, spot on and dedicated to your success. I recommend them.

- G. Buchs

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I've sent several emails to BrainSensei (one of them not so nice, but the rest were okay) and the team has always been so polite in answering the questions. I'm a very straight-forward person and don't like the PMI-ism type questions because they seem like 'gotchas' or traps, and this is not how I manage my team. I took the Master of Project course (which was garbage) then failed the PMP exam. Throughout the PMP exam I felt so out of touch. Even with the first practice exam on BrainSensei I felt out of place, but I am not getting the hang of things. I hope to pass the exam on the second attempt! The brain sensei experience has been *miles* ahead of the Master of Project garbage. Brain Sensei should be proud of both their product and of their team! I love getting replies to my concerns so quickly. Nice work :) !!!

- Joseph Mather

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This course was great. it laid a great foundation for the PMP exam.

- Marc Vazquez

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very useful

- Dan

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I was very pleased with the preparation provided for the PMP certification. I went through the materials twice and passed the exam on the first try. A couple of the questions need to be polished up, but very good training overall.

- Glen

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Very easy to work with and quality product.

- Joan

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The storyline provides excellent examples that provide context for understanding the core concepts and processes

- Ann

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Good self paced learning tool

- Muneer

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Outstanding job

- Jerome

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This is by far the best way to prepare yourself for the PMP exam. The material is presented in a unique and engaging way that makes learning it easy and also fun! The company behind this course is also very professional and responsive. Keep up the great work!

- Amir Afifi

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I have studied with other programs and I didn’t feel prepared. After a short time with Brain Sensei, I had the confidence to succeed on exam day, which I did on the first try after studying with Brain Sensei. It was worth every penny.

- Andrew Grady

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Great program

- Ashley

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Course is made for people who are already grounded in the material, not for someone that needs all the basics. Was budget friendly and OK content.

- Andrew

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Brain Sensei is great tool to have in the study arsenal while preparing for the PMP exam.

- Derek

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I really enjoyed the modules and content offered by Brain Sensei! I passed the PMP Exam on the first try and would recommend this course to anyone who is looking for a great PMP Exam Prep.

- Delfin Gallegos

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Overall layout is good, but there are some quality issues. Progress isn't always saved across all devices and progress gets lost. Some small spelling mistakes. I loved the practical storyline...

- Riaan

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Passed my PMP on first attempt using Brain Sensei Prep course.

- Mohammad Ali

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Quick and helpful response. Thanks!!

- Laura

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Absolutely Fantastic learning software. Highly recommend it! Very well thought out and creative. Really enjoyed my study time. Excellent mock tests and mock exams. So so helpful. Thank you Brain Sensei Team for being part of my PMP journey!

- Tracy

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Need improvement in presenting more relevant real exam type questions. The practice exams are too simple and easy and do not prepare you for the real exam. Otherwise, good concept presenting material

- Amir

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The prep materials provided plenty of content which prepared me well for the PMP exam. The questions were packed with information.

- Cameron

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Teaches the PMP in a solid manner, some things you need to know as a potential consumer: -The Samurai backstory is extremely short, and didn’t really assist me with recall in any in-depth way. It only gave broad brush-strokes as to what each phase entailed. -MOST of what was on the test was covered in the lessons, however if I had zero real prior PM knowledge prior to the test, I would have failed. -The first practice test forces you, as the student to actually read into the PMBOK, which was a benefit in the long run as it assisted me with quickly referencing what I needed to find. -The course will likely cover wave tops and subjects, forcing me to self-study for a week before my test... not a bad deal all things considered. -Brain Sensei’s course has incorporated Agile into one of their practice tests, and this test IS mandatory. This may seem strange, and I didn’t get a satisfactory reason why I needed to take a purely Agile test when I only wanted to take the PMP, for anyone else in this scenario, this is the reason: In June, PMI is revamping the PMP test to include Agile as a significant portion of the PMP. Brain Sensei is just ahead of the curve trying to get students prepared... fret not. Their customer service is extremely responsive and does take care of their members. My program had a couple bugs, and the customer service fixed my problems within 24 hours. All in all... it was absolutely worth the money for me.

- Kevin

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I am very impressed with this learning system. The content is laid out in a way that will make any learner understand all the process groups and ITTOs in order to understand Project management and be equipped to excel in the test. The learning system is engaging and fun at the same time. It's very different than other learning material which is composed mostly of videos. Some improvements are needed, but in my opinion Brain Sensei is great value for money

- said durra

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At first, I was attracted to Brain Sensei training for their original learning program using a Samurai's story. And indeed it made the whole learning experience funnier - so easier. I felt like the Samurai. Then, I was amazed by The Brain Sensei Team's reactivity and help when I reached out through contact@brainsensei.com Their support was constantly reliable and efficient. I appreciated their professionalism and didn't feel on my own. At last, the course and the practice exams proved to be efficient since I passed the PMP exam - with 'Above Targe't in all Domains. So thank you so much Brain Sensei Team !! Charlene

- Charlene LU

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Overall very good. Got stuck a few times trying to find resources which I should have downloaded the before starting the program. Customer service has been great.

- Jonathan Williams

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SO far I am thoroughly enjoying the Brain Sensei PMP prep course. I have taken a Project management class as a part of my degree which I recently completed and project management has always interested me. I find the course to be educational and easy to follow. I am grateful that this course has been designed in such a way that is simple to understand all of the complexities in project management and that allows me to study at my own pace.

- Eric Browne

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The content is good and easy to understand

- Glenn

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This review is based on completing all course work through module 102. The story and interactive nature of the course are helpful for learning and relating the material. It would be nice to have the page numbers to the PMBOK guide where references are made to it. Other information that will be helpful, are the explanations to the practice questions at the end of each module. These are provided only after immediately answering the questions. Having these available in the score summary from the 'history' tab will be helpful to refresh why the answer is correct and other options are not.

- Rohan Punit

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Overall I would rate this course an 8/10. I liked how there were exams towards the end of every module and I felt that it was very useful having it laid out in different scenarios. I rate it only an 8/10 as I had some glitch/software issues and lost my progress resulting in me having to re-do modules/exams multiple times. All in all, that was maybe useful in the end as it was a way for me study or 're-learn' the course material. Thank you!

- Nikki Cordy

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Clear and precise explanations of how things work. I was never lost navigating the course.

- Gary Nicol

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A smart approach to present the information which makes it fun and engaging while at the same time preparing for the PMP exam. Brain Sensei differentiates itself from other PMP exam preps in that it delivers the knowledge through the use of storytelling technique. I recommend this course because it will help you pass your PMP exam on the first try.

- Jamal

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Loved the story telling and the practice exams. I felt very prepared when the actual exam came around.

- Josh

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One of a kind training that was truly engaging!

- Claire

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Excellent course for preparing for the PMP exam in a fun and engaging way! The practice questions resemble the actual questions on the exam making it a completely worthwhile experience.

- Rossetta

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I passed the PMP exam after taking Brain Sensei's Online PMP Certification Exam Prep. The practice exam questions were so similar to the questions that appeared on the exam. On exam day, when I sat down to take the test and started running through the questions I felt so relieved! The practice exams are also timed so you get more comfortable with the exam experience and feel better prepared when you sit down to take the test. The other differentiator was the video content throughout the modules. The concepts are taught through a story of a young samurai defending her kingdom. This will probably be the only PMP prep course where you can learn all the knowledge areas and feudal Japan at the same time. I'd recommend this course not just because of the videos but because it helped me pass my exam on the first try.

- Jackie

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Good course, but a few grammatical errors with how some questions were worded.

- Sonia

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It was good!

- Sergei

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Loved the unique approach and it still had all the info I'd expect from a full PMP exam prep course. Very responsive on questions too.

- Chris