Motion App Review: Can This Smart Calendar Really Boost Project Productivity?

Time is one of the most limited resources in project management. Yet, many of us still rely on outdated calendars, static to-do lists, and manual planning. That’s where Motion steps in.

Motion (usemotion.com) is an AI-powered calendar and task manager that claims to do more than organize your day. It promises to plan your schedule automatically—reordering tasks, meetings, and priorities in real time.

But can this tool truly help project managers stay focused and deliver results faster? I gave it a try to find out.

What Is Motion?

Motion is a productivity app that uses artificial intelligence to plan your day for you. Unlike traditional task managers, it builds your daily calendar automatically.

It combines:

• Task management

• Meeting scheduling

• AI-powered calendar optimization

• Team collaboration features

Instead of choosing between a calendar and a task list, Motion brings them together. And it constantly adjusts your day based on changing priorities.

Why Project Managers Should Care

1. Smart Scheduling That Actually Works

Motion doesn’t just remind you of tasks. Instead, it finds the best time to complete each one based on your calendar, priorities, and deadlines. When your day changes, it automatically reschedules to keep you on track.

For project managers juggling meetings, deliverables, and shifting timelines, this is a major time-saver.

As a result, your calendar becomes a living plan that adapts as work evolves.

2. One Hub for Tasks, Events, and Deadlines

You can:

• Create tasks with due dates and time estimates

• Automatically block time in your calendar to complete them

• Reschedule unfinished work based on new availability

• Drag-and-drop tasks freely

• Add recurring tasks or dependencies

You can also define work hours, break times, or focus periods. This gives you full control while letting the app do the heavy lifting.

Because everything is centralized, you’ll spend less time managing logistics and more time getting work done.

3. Team Tools Built In

Motion includes helpful features for teams too. You can assign tasks, share calendars, and monitor workloads across your team. It even helps avoid overbooking by balancing tasks based on availability.

With visibility into each team member’s day, you can reduce bottlenecks and make collaboration smoother.

This makes it a solid choice for small teams who need structure without complex software.

4. AI That Adjusts With You

Here’s what makes Motion different: its ability to respond to real-time changes.

If your meeting runs late or a task takes longer than expected, the app will adjust your remaining schedule for you. Miss a deadline? Motion will rebook the task in the next available time slot—without you needing to do anything.

This adaptive planning helps reduce stress and keeps your momentum going.

What Motion Does Well

• Merges task lists and calendar into one

• Uses AI to optimize your schedule

• Automatically adjusts plans when your day changes

• Helps avoid overbooking or missed deadlines

• Reduces planning fatigue and manual rescheduling

What Could Be Better

• Takes some time to learn: You’ll need a few days to get used to the automated schedule

• Lacks traditional PM features: No Gantt charts or portfolio views

• Geared toward individuals or small teams: Not ideal for managing large-scale projects

• Premium pricing: More expensive than basic task apps, though the value may outweigh the cost

Even so, the time saved each week could make the investment worthwhile.

Motion Pricing (as of April 2025)

Each plan includes unlimited tasks, calendar syncing, and AI planning. There’s also a 7-day free trial available.

Final Verdict: Is Motion Worth It for Project Managers?

If you spend too much time figuring out how to spend your time, Motion is absolutely worth exploring.

It’s not a full project management suite, but it pairs well with tools like ClickUp or Trello. It excels at keeping your daily schedule clean, clear, and optimized.

Motion helps you reclaim time, reduce distractions, and get the right things done—at the right time.

Summary Table

Try Motion Today

Want to stop spending hours planning your day? Let Motion automate your schedule and help you focus on what matters most. Start Your Free Trial of Motion.