Hive Project Management Review 2025: Is It the Right Tool for You?

When it comes to productivity and collaboration, teams need more than just a to-do list. They need an intuitive, all-in-one platform that adapts to the way they work. That’s where Hive comes in. As a modern project management solution, it’s built to help teams move faster, communicate better, and manage everything in one place.

Whether you’re a small business, an agency, or a large organization, this platform promises to centralize your work and supercharge team performance. But how does it stack up in real-world use? Let’s explore.

In this review, we’ll walk through its core features, pricing, strengths and limitations, and whether it deserves a place in your project management toolkit.

What Is Hive?

This tool is a cloud-based project and task management platform designed for teams that need flexible collaboration tools. In fact, it offers everything from Kanban boards and Gantt charts to time tracking and automation.

Used by companies like Google, Toyota, and Starbucks, the platform has quickly grown in popularity. This is largely due to its powerful features and user-friendly interface.

Key Features Breakdown

1. Project Views

Users can toggle between different project views, including:

• Kanban Boards

• Gantt Charts

• Table View

• Calendar View

This flexibility makes it easy for teams with different working styles to stay aligned. As a result, productivity often improves across departments.

2. Action Cards (Tasks)

Every task is called an “action.” These cards can contain:

• Subactions (subtasks)

• Attachments

• Labels

• Comments and @mentions

• Proofing tools

Moreover, tasks can be assigned to multiple team members and organized into custom workflows. As you can imagine, this helps with delegation and accountability.

3. Time Tracking

Built-in time tracking allows you to log hours directly within each action. Additionally, you can estimate time and generate usage reports—ideal for client billing or productivity analysis.

4. Native Email Integration

One standout feature is the ability to send and receive emails right from within the interface. Consequently, there’s no need for constant app switching, which enhances team communication. In the long run, this can save time and reduce distractions.

5. Notes and Docs

You can take meeting notes, create shared documents, or collaborate on project plans in real time. Therefore, everything stays centralized and accessible. Even better, everyone stays on the same page without switching tools.

6. Automation

With the built-in automation engine, you can streamline repetitive tasks like:

• Moving cards to different stages

• Assigning tasks based on triggers

• Sending reminders or alerts

This no-code tool not only saves time but also ensures consistency across projects. In turn, your team can focus on high-value work instead.

7. Integrations and Extensions

The system integrates with over 1,000 tools including:

• Slack

• Zoom

• Google Workspace

• Microsoft Teams

• Salesforce

• Jira

• Dropbox

Furthermore, additional functionality is available through extensions like:

• Time tracking

• Resourcing

• Goal tracking

• Custom analytics

This wide range of options makes it easy to tailor the experience to your team’s specific needs.

8. Proofing & Approvals

Creative teams can upload visual assets and collect feedback with built-in proofing tools. In addition, stakeholders can comment, request changes, and approve content—all in one place. This means no more endless email threads and file version confusion.

Pricing Overview

The platform offers flexible pricing for teams of all sizes:

Free Trial: All plans include a 14-day free trial. No credit card required.

Start your free trial today

✅ Pros

• Highly customizable project views

• Built-in time tracking and resourcing

• Native email and calendar support

• Real-time collaborative notes and docs

• Easy-to-use interface with minimal training required

• Powerful automation

• Wide range of integrations and extensions

Cons

• Some advanced features only available on paid plans

• Performance may lag with very large projects

• Mobile app not as robust as the desktop version

• Learning curve for full automation setup

Who Should Use This Tool?

It’s a great fit for:

• Marketing and creative teams managing campaigns and content workflows

• Agencies tracking client work, hours, and deliverables

• Project managers needing Gantt and resourcing tools

• Teams who want strong email integration and automation

• Organizations looking to replace multiple tools with one platform

However, it may not be ideal for:

• Teams focused solely on agile or software development (tools like Jira may offer deeper features)

• Users who need offline access to tasks

Comparison with Competitors

Final Thoughts: Is It Worth It?

Yes, Hive is absolutely worth considering if you want a modern, customizable project management solution that goes beyond just tasks and deadlines.

Its built-in communication, time tracking, and proofing tools make it ideal for teams that thrive on collaboration and visibility. While it may not suit every type of project, it excels in unifying tools and workflows under one roof. Try Hive for free and see how it transforms your team’s productivity today.