Fireflies.ai Review: The AI Meeting Assistant Every Project Manager Needs

Meetings are a key part of every project. But tracking action items, decisions, and follow-ups can be overwhelming—especially when managing several projects at once. That’s where Fireflies.ai comes in. This AI tool records, transcribes, and summarizes meetings so project managers can focus on the bigger picture.

I tested it to see how well it works and if it truly helps project managers save time and reduce manual work.

What Is Fireflies.ai?

Fireflies.ai is an AI meeting assistant. It can:

• Record and transcribe meetings on Zoom, Google Meet, Microsoft Teams, and more 
• Summarize meetings using AI to identify tasks, action items, and key points 
• Integrate with tools like Asana, ClickUp, Slack, and Trello 
• Let teams review and comment on notes together

In short, it’s a way to stop taking notes and start focusing on the meeting itself.

Why It’s Useful for Project Managers

1. Transcriptions Save Time

Project managers often lead many meetings each week. Taking detailed notes for each one is time-consuming and distracting.

Fireflies automatically records and transcribes your meetings. You can go back to review what was said or search for keywords like “timeline” or “budget” instead of rewatching an hour-long video.

Tip: Use the search feature to quickly find client names or deadlines and update your task list accordingly.

2. It Pulls Out the Most Important Info

Fireflies doesn’t just give you a transcript. It also creates summaries that include:

• Action items (for example: “Send report by Tuesday”) 
• Questions asked 
• Key tasks and decisions 
• Sentiment (positive, negative, or neutral)

This is great for keeping track of what needs to be done. It also helps when writing status reports or sharing updates with the team.

3. It Works with Your Project Management Tools

Fireflies connects with:

• Asana
• ClickUp
• Trello
• Monday.com
• Slack
• Notion
• Zapier 

That means you can send action items straight to your task board without copying and pasting. You can even set up automation to create tasks from meeting notes.

Example: When Fireflies detects a “to-do” in your meeting, it can send it directly to your ClickUp board.

What It Does Well

• No more note-taking: You can focus fully on the conversation.
• Better follow-up: Every detail is recorded and saved.
• Clearer communication: Share summaries and transcripts with your team or clients.
• Faster reviews: Skip recordings. Just read the summary or search the transcript. 

What Could Be Better

• Accuracy varies: Transcripts can be less reliable with poor audio or strong accents.
• Summaries need context: Sometimes AI misses the bigger picture.
• Privacy issues: Always ask for permission before recording meetings. 

Pricing Plans (as of April 2025)

Solo users will find the Pro plan affordable and effective. Teams will get more value from the Business or Enterprise plans.

Final Verdict: Is Fireflies.ai Worth It?

If your job includes running or attending frequent meetings, Fireflies.ai is well worth it.

It helps you stay focused during calls, reduces manual work, and improves follow-up. While it doesn’t replace good meeting habits, it supports them by making documentation much easier. For project managers working with remote teams or multiple clients, it’s a smart tool to add to your toolkit. Try Fireflies.ai for free

Summary Table