In this article, we will explore the Develop Project Management Plan. This plan comes as the second project management process and is used to simplify the many steps associated with developing a project. In order to ensure that you, as the project manager, and your project team are on the same page, this process works to align everybody involved on one common goal.
This process, along with many others, can be documented using project management templates to help stay organized.
This blog includes a summary of how to develop your plan step-by-step, along with the goal of the develop project management plan process.
4 Steps To Get You Started
Next, we will explore the steps needed in order to begin the develop project management process. In order to be successful, it is recommended that you enroll in a PMP course to ensure you have met all of the prerequisites.
Identifying Business Needs
The first step in any project is to define the business need. Typically, a client will approach a project management team with a specific problem they are trying to solve. It is up to the project management team to come up with a solution and integrate these faxes into the organization while staying within time constraints and budget. The project requirements will determine the scope, which is then agreed upon by the project management team and the client. The project scope is made to help everyone involved understand the desired outcome of the project.
Project Charter Creation
In order to prepare for the completion of a project, project managers are first assigned tasks that align with their skill set. The project statement is created so that all systems, procedures, and processes can be communicated to the project team and key stakeholders. The project charter is made to help everyone involved understand their role in the project. This document must be published by the project sponsor in order for everyone to take appropriate accountability.
Approval by The Project Sponsor
The project charter must be signed by the project sponsor, agreeing to the scope and details included in the assignment. Once this document is published, the project manager is able to begin all activities. The develop project management plan process will begin with a goal to complete all deliverables on time and within budget.
Creation of The Project Management Plan
Keep in mind that the project management plan will need to be approved by all key stakeholders. This is because the opinions and requirements of stakeholders will impact the success of the project. If requirements are not met, this can cause tension amongst the team. Once the plan is finalized, all stakeholders must be in agreement with the documentation.
Goals To Remember
The develop project management plan is an important step in the project process for many reasons. This document must exist so that all benchmarks are made in order for the project to be completed within the scope.
For example, if your goal is to have a project completed in five days, but you push some activities back, you will need to extend the total time of the project. If you are unable to set realistic expectations, your project team might become unmotivated. Benchmarks and targets are crucial for keeping everyone accountable and staying on track.
Project Management Plan:
- Needs to be approved, realistic and formal
- Everybody in the project needs to believe it can be done according to plan
- Designed to be as complete as possible before executing process group begins
If your team becomes unmotivated, this increases your risk of losing team members. Keeping employees happy is critical to improving your retention rates. In order to achieve that, it is important to set realistic goals for everybody on the team. All team members must have confidence that project targets can be achieved according to the project scope.
Prior to completing the executing process group, your project management plan should be entirely complete. Project execution can begin only once project initiation is complete, the project planning process is done, and goals and objectives are identified.
We hope this article helps you better understand the develop project management plan process. This methodology is extremely important to remember when striving for project success.
Understanding the information in this article is an essential part of project management and a vital part of the PMP exam. Improve your project management skills or prepare for the PMP Certification exam by taking a quality online PMP exam prep course.